C-Suite Executive Assistant | Strategic Partner

Citi; New York (NY); On-site; USD 92,000 - 120,000; Full time

Job summary

Citi in New York, NY is seeking a Senior Executive Assistant to support a C16 level manager and the department, managing calendars, meetings, travel, and correspondence with precision and professionalism.

The ideal candidate will have prior financial services experience, be highly proficient in Microsoft Office, and demonstrate strong written and verbal communication, attention to detail, and the ability to learn new systems quickly.

Qualifications

• Previous office administration experience preferably within a large and complex financial services or similar organization.
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Skills

Office administration

Communication skills

Detail oriented

Self-motivated

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

Citi in New York, NY is seeking a Senior Executive Assistant to support a C16 level manager and the department, managing calendars, meetings, travel, and correspondence with precision and professionalism.

The ideal candidate will have prior financial services experience, be highly proficient in Microsoft Office, and demonstrate strong written and verbal communication, attention to detail, and the ability to learn new systems quickly.