C-Suite Executive Assistant (Hybrid – NYC)

Citibank (Switzerland) AG; Northern, New York (KY, NY); Hybrid; Confidential; Full time

Job summary

The Senior Executive Assistant at Citi in New York provides high-level administrative support to a C16 level manager, managing calendars, arranging conferences, travel, and related tasks.

The role requires mastery of Microsoft Office, strong communication, meticulous calendar coordination, and the ability to learn new systems quickly. The team emphasizes risk awareness and professional conduct in all activities.

Qualifications

• Experience in high-level office administration within a large financial services or similar organization.
• Proficient in Microsoft Office and calendar management.
• Excellent written and verbal communication skills.
• Ability to quickly learn new systems and processes.

Responsibilities

• Manages day-to-day calendar(s) of senior management.
• Coordinates executive level appointments, meetings, receptions and conference calls.
• Prepares and reviews materials for meetings; assists with presentations and spreadsheets.
• Coordinates travel arrangements and prepares travel schedules and agendas.
• Prepares and tracks expense reports and processes invoices through the Procure to Pay system.
• Trains or coaches other administrative staff when required.

Skills

Microsoft Office

Strong communication

Attention to detail

Education

Bachelor's/University degree or equivalent experience

Tools

Procure to Pay system

Job description

The Senior Executive Assistant at Citi in New York provides high-level administrative support to a C16 level manager, managing calendars, arranging conferences, travel, and related tasks.

The role requires mastery of Microsoft Office, strong communication, meticulous calendar coordination, and the ability to learn new systems quickly. The team emphasizes risk awareness and professional conduct in all activities.