Senior Executive Assistant to C-Suite Leader

Citigroup Inc.; New York (NY); On-site; USD 92,000 - 120,000; Full time

Job summary

Citigroup Inc. in New York, NY, seeks a Senior Executive Assistant to support senior management with calendar management, correspondence, and travel arrangements, coordinating conferences and calls.

The role requires strong communication, advanced Microsoft Office skills, and the ability to handle confidential information, with responsibilities spanning materials preparation, expense tracking, and ad-hoc reporting.

Qualifications

• Previous office administration experience preferably within a large and complex financial services environment.
• Highly proficient in Microsoft Office.
• Clear and concise written and verbal communication skills.
• Demonstrated ability to quickly gain command of new systems.
• Self-motivated and detail oriented.

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department.
• Manages day to day calendar(s) of senior management.
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls.
• May prepare and review materials and correspondence for meetings.
• Assist with creation/modification of presentations, spreadsheets, and other various documents.
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
• Orders supplies and process invoices through Procure to Pay system.
• Process and follow-up on Virtual Requests.
• Assists in ad-hoc reports special projects as needed.
• Trains, coaches or guides other administrative staff when required.
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Skills

Office administration

Written communication

Verbal communication

Attention to detail

Self-motivated

Education

Bachelor's/University degree or equivalent experience

Tools

Microsoft Office

Job description

Citigroup Inc. in New York, NY, seeks a Senior Executive Assistant to support senior management with calendar management, correspondence, and travel arrangements, coordinating conferences and calls.

The role requires strong communication, advanced Microsoft Office skills, and the ability to handle confidential information, with responsibilities spanning materials preparation, expense tracking, and ad-hoc reporting.