Senior Executive Assistant, Financial Services—Strategy & Ops

CitiStaffing; New York (NY); On-site; USD 85,000 - 125,000; Full time

Job summary

CitiStaffing seeks an Executive Assistant to provide high-level administrative and operational support in a renowned investment management firm in New York. The role is fast-paced and highly administrative, ensuring smooth day-to-day operations while supporting strategic initiatives and engaging with diverse stakeholders.

The ideal candidate has 8+ years of experience supporting senior leaders in financial services, a Bachelor's degree, and expert calendar, travel, and presentation skills.

Qualifications

• Experience working in a financial services firm is required.
• 8+ years of administrative experience supporting senior-level stakeholders at a financial services firm.
• Bachelor's degree required.
• Strong ability to create PowerPoint presentations.
• Excellent verbal and written communication skills.
• Exceptional discretion, judgment, and emotional intelligence.
• Ability to multi-task and prioritize in a high-pressure, fast-paced environment.
• A strong team player with a proactive, roll-up-your-sleeves mindset.

Responsibilities

• Deliver proactive and comprehensive administrative support, including but not limited to managing phone coverage, calendar coordination, domestic and international travel arrangements, logistics, document preparation and expense reporting
• Assist with internal and external communications
• Maintain internal systems, files, and reports with accuracy and discretion
• Proactively identify opportunities to improve processes and support team effectiveness

Skills

Discretion and judgment

Attention to detail

Multi-tasking

Communication skills

Proactive teamwork

Initiative

Emotional intelligence

PowerPoint

Microsoft Excel

Education

Bachelor's degree

Tools

PowerPoint

Microsoft Excel

Job description

CitiStaffing seeks an Executive Assistant to provide high-level administrative and operational support in a renowned investment management firm in New York. The role is fast-paced and highly administrative, ensuring smooth day-to-day operations while supporting strategic initiatives and engaging with diverse stakeholders.

The ideal candidate has 8+ years of experience supporting senior leaders in financial services, a Bachelor's degree, and expert calendar, travel, and presentation skills.