C Suite Executive Assistant

Atlas Search; New York (NY); On-site; USD 150,000 - 220,000; Full time

Job summary

Atlas Search in Manhattan is seeking a highly experienced executive assistant to support senior executives at a prestigious financial services firm. The role includes managing calendars, scheduling meetings and conference calls, handling heavy travel coordination domestically and internationally, and timely submission of expense reports.

The ideal candidate will have 10+ years in financial services administration and prior personal assistant experience, with strong PowerPoint skills and a track

Qualifications

• 10+ years of administrative experience within financial services.
• Prior personal assistant experience is a must.
• Experience with handling heavy volume of complex travel coordination.
• PowerPoint skills are a plus.
• Financial Services experience is a must.

Responsibilities

• Effective interactions with senior executives
• Maintaining executives’ calendars, scheduling all meetings and conference calls, responding to e-mails and phone calls requesting meetings, resolving meeting conflicts and prioritization issues
• Arranging all aspects of domestic and international travel, keeping executives’ travel profiles up-to-date, managing approvals for any travel, and arranging flights, hotels, and rental cars.
• Preparing and submitting all expense reports on a timely basis
• Editing and updating pitch decks
• Ad hoc projects

Skills

Executive support

Travel coordination

Calendar management

PowerPoint

Financial services experience

Job description

Our client is a prestigious financial services firm in Manhattan.

Responsibilities include but are not limited to:

• Effective interactions with senior executives
• Maintaining executives’ calendars, scheduling all meetings and conference calls, responding to e-mails and phone calls requesting meetings, resolving meeting conflicts and prioritization issues
• Arranging all aspects of domestic and international travel, keeping executives’ travel profiles up-to-date, managing approvals for any travel, and arranging flights, hotels, and rental cars.
• Preparing and submitting all expense reports on a timely basis
• Editing and updating pitch decks
• Ad hoc projects

Qualifications:

• 10+ years of administrative experience within financial services.
• Prior personal assistant experience is a must
• Experience with handling heavy volume of complex travel coordination
• PowerPoint skills are a plus
• Financial Services experience is a must

The annual base salary range is $150k to $220k. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.