C-Level Executive Assistant – Healthcare nonprofit

Community Health Choice, Inc.; Houston (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

Community Health Choice, Inc. is seeking an Executive Assistant to provide high-level administrative support to two Chief level executives.

The role ensures efficient executive workflows, manages confidential information, and coordinates across departments to advance the organization’s mission in improving health care access for underserved Texans. The candidate will manage sophisticated calendars, prepare executive-level correspondence and briefing materials, and assist with cross-functional

Qualifications

• Bachelor's degree required.
• Post-secondary education preferred.
• Professional certifications such as CAP, PACE, or PMP preferred.
• Advanced training in executive communications, business operations, or project coordination preferred.
• Minimum 7+ years of experience providing executive support to C-level leaders in a dynamic environment.
• Experience supporting multiple executives in Medicaid MCO or health plan.
• Experience in healthcare, managed care, or nonprofit environments.

Responsibilities

• Provide high-level administrative support to two Chiefs, including calendar management, meeting coordination, and correspondence.
• Prepare presentations, reports, and briefing materials aligned with priorities.
• Screen and prioritize communication with timely follow-up.
• Coordinate workflows between Chiefs, Manager of Administrative Operations, and internal departments.
• Support initiatives related to quality improvement, health equity, and operational performance.
• Assist with executive-led projects including research, data gathering, and document preparation.
• Support activities related to NCQA, HHSC, CMS, and internal audits.
• Coordinate executive meetings, retreats, and internal events.
• Prepare agendas, minutes, and follow-up documentation.
• Support procurement, contract routing, and budget tracking for assigned executives.
• Ensure compliance with policies and documentation standards.

Skills

Calendar management

Executive communications

Cross-functional coordination

Meeting coordination

Strategic project support

Analytical thinking

Discretion and confidentiality

AI-assisted workflows

Education

Bachelor's degree

CAP/PACE/PMP certifications

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

SharePoint/OneDrive

Adobe Acrobat

HCM systems

Job description

Community Health Choice, Inc. is seeking an Executive Assistant to provide high-level administrative support to two Chief level executives.

The role ensures efficient executive workflows, manages confidential information, and coordinates across departments to advance the organization’s mission in improving health care access for underserved Texans. The candidate will manage sophisticated calendars, prepare executive-level correspondence and briefing materials, and assist with cross-functional