Business Services Student Assistant

Texas Wesleyan University; Fort Worth (TX); On-site; USD 34,000 - 52,000; Full time

Job summary

Texas Wesleyan University in Fort Worth seeks a clerical/receptionist for the Business Services Office to provide essential office support, data entry, mail processing, and filing.

Requirements include a high school diploma or GED, college credit preferred, strong Excel skills, and ability to type 40 wpm. Prior secretarial experience and FERPA confidentiality familiarity are desirable for independent multi-tasking.

Qualifications

• High school diploma or GED required.
• College credit hours and/or education in an educational setting preferred.
• Secretarial and computer experience preferred.
• Knowledge of FERPA privacy rules is beneficial.

Responsibilities

• Provide clerical support including data entry, mail processing, and filing.
• Help with reconciliations, work paper review, and journal entries.
• Back-up reception: answer phones, greet visitors, route calls/messages.
• Maintain a tidy front reception area and office suite.

Skills

Microsoft Office

Excel

Data entry

Typing 40 wpm

Phone system

Confidentiality

Education

GED or high school diploma

College credit hours preferred

Tools

MS Publisher

PowerPoint

Word

Job description

Provides clerical and receptionist support for the Business Services Office.

Essential Duties and Responsibilities

• Provide clerical support for the office including: Data entry on MS Office products (word, excel & PowerPoint), processing incoming and outgoing mail, copying documents, establishing and maintaining files.
• Provide support with reconciliations, work paper review, and journal entry preparation.
• Provide back-up support for office including: answering telephones; greeting visitors; providing information; taking messages; informing staff members of callers’ needs and requests; and routing calls and visitors.
• Create a professional setting for front reception area and office suite. Make sure printer is loaded with paper and area picked up, clean and tidy.

Education, Certifications and/or Licenses

• High school diploma or general education degree ( GED ) required.
• Earned college credit hours and/or experience working in an educational setting preferred.

Experience

• Secretarial and computer experience strongly preferred.

Knowledge, Skills & Abilities

• Knowledgeable in Microsoft Office products – emphasis on Excel.
• Sort/count/sum/function data, chart wizard, converting spreadsheets, and manage lists in spreadsheets or web pages using Microsoft Office Excel, Word, PPT and/or Publisher.
• Ability to type 40 w.p.m.
• Proficiency with an integrated administrative system and current software programs.
• Knowledge of standard office practices and procedures, including filing.
• Proficient use of a multi-line phone system.
• Knowledge of rules, standards, regulations, and laws regarding employment and student records.
• Strong organizational skills to handle multiple tasks and maintain records in an orderly manner.
• Ability to work independently in the most efficient manner with minimum supervision.
• Ability to be discrete in handling confidential matters, while complying with privacy regulations.
• Ability to maintain a professional appearance and office atmosphere.
• Ability to take initiative to recognize and foresee needs.
• Ability to support and adhere to University and departmental policies and procedures.
• Ability to maintain confidentiality, while complying with FERPA regulations.
• Ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to handle multiple tasks, while meeting deadlines.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.
• Ability to complete all physical tasks as needed.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents

• Resume
• Cover Letter
• Class Schedule (Student Employment Only)

Optional Documents

• Letter of Recommendation
• Financial Aid Work Study Award Letter (Student Employment Only)