Business Services Coordinator for Precollege Programs
University of North Carolina Wilmington
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Job summary
UNCW is seeking a Business Services Coordinator for Precollege Programs to manage grant funds and budgets within the SEER unit. You will work with Directors and university offices to ensure compliant fund management and timely reporting across federal, state, and external grants.
The role requires experience with Banner ERP, ChromeRiver, Word and Excel, and strong interpersonal skills for collaboration with campus partners. 1.0 FTE, on-site at the Main UNCW Campus.
Qualifications
- Bachelor's degree in business administration or a related discipline.
- Demonstrated experience with managing grant funds.
- Ability to prioritize, manage and successfully complete multiple tasks.
- Proficiency with Microsoft Word and Excel.
- Experience with Banner ERP and related software.
- Experience with Works, Emburse ChromeRiver and PeopleAdmin.
- Excellent interpersonal communication skills, with evidence of building collegial relationships.
Responsibilities
- Manage the financial and administrative aspects of federal, state, and external grants supporting Pre-College programs.
- Assist Directors with monitoring grant budgets, expenditures, and available funding to ensure resources are used appropriately and in accordance with approved grant budgets.
- Assist with interpreting grant award terms, sponsor requirements, University policies, and applicable federal and state regulations to ensure compliance.
- Assist program Directors with grant application budgets, budget revisions, award modifications, and funding requests.
- Coordinate with Directors, SPARC, Budget Development, Advancement, and other University offices on grant administration, reporting, compliance, and financial matters.
Skills
Education
Tools
Job description
At the University of North Carolina Wilmington, we are driven by a clear purpose: to empower student success, advance innovation, and strengthen the communities we serve. Guided by our strategic vision and commitment to excellence, UNCW offers a dynamic and collaborative environment where employees can make meaningful contributions while growing their careers.
Located in coastal North Carolina, UNCW combines the energy of a thriving academic community with the natural beauty of nearby beaches and outdoor spaces. Here, professional opportunity is balanced with an exceptional quality of life-creating a workplace where you can thrive both personally and professionally.
As a member of the Seahawk community, you'll benefit from a culture that values well-being, lifelong learning, and connection. UNCW offers a competitive and flexible benefits package designed to support your health, financial well-being, and professional growth. From comprehensive health coverage and retirement options to generous paid leave, tuition opportunities within the UNC System, learning and development opportunities, and wellness programs, UNCW is committed to helping you thrive both at work and in your personal life.
$43,329 - $50,100
The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate's education, relevant experience, internal equity alignment, and departmental budgetary parameters.
S02929
Business Services Coordinator
Business Services Coordinator for Precollege Programs
Journey
Precollege - 30150
Student Engagement, Enrollment and Retention (SEER) supports students throughout their academic career from recruitment to graduation while advancing UNCW's goals for enrollment, retention, and degree completion.
Primary units served in this role: Pre-College Programs The Precollege Programs team offers a range of programs and initiatives, most of which are grant funded.
- Pre-College Mentoring
- AdviseNC at UNCW
- Bridge Scholars Program
- Upward Bound Math & Science
Daily contact with the public, including contact with professionals in all disciplines of the university is involved. The division engages in a wide range of activities designed to publicize and describe the programs, activities and other opportunities available at UNCW.
Stdnt Engagement, Enrllmnt & Retent - 301 College
The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.
The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of 'Doctoral Universities: High Research Activity' institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Main UNCW Campus
This position will provide both grant and fiscal management of funds within the Pre-College Program department in Student Engagement, Enrollment and Retention (SEER).
- Manage the financial and administrative aspects of federal, state, and external grants supporting Pre-College programs.
- Assist Directors with monitoring grant budgets, expenditures, and available funding to ensure resources are used appropriately and in accordance with approved grant budgets.
- Assist with interpreting grant award terms, sponsor requirements, University policies, and applicable federal and state regulations to ensure compliance.
- Assist program Directors with grant application budgets, budget revisions, award modifications, and funding requests.
- Coordinate with Directors, Sponsored Programs and Research Compliance office (SPARC), Budget Development, Advancement, and other University offices on grant administration, reporting, compliance, and financial matters.
- Assist with preparation of required financial and programmatic grant reports, including gathering expenditure information, supporting documentation, and other data required by sponsors.
- Track grant reporting deadlines, award periods, deliverables, matching requirements, and other grant-specific obligations to ensure timely compliance.
- Reconcile grant expenditures and supporting documentation and identify and resolve discrepancies or potentially unallowable charges.
- Assist with grant award setup, fund establishment, budget transfers, carryforward requests, and grant closeout activities.
- Maintain organized and accurate grant files and documentation to support sponsor reporting, monitoring visits, audits, and internal reviews.
- Serve as a resource to Pre-College Program staff regarding allowable costs, grant restrictions, purchasing requirements, personnel costs, travel, and other grant-related fiscal matters.
- Assist Pre-College Programs in managing budget reconciliation reports in coordination with division administrative staff.
- Provide support for annual budget preparation, including conducting historic research and providing data for budget planning.
- Serve as Leave Keeper for the Unit, tracking and managing employee leave requests.
- Process uShop orders and manage travel reconciliations in Emburse ChromeRiver.
- Prepare and manage EPAF (Electronic Personnel Action Forms) for student employees and temporary staff and process FLAC (Faculty Load and Compensation) for faculty employees.
- Manage AiM (Asset Management System), surplus, and Information Technology tickets when needed.
Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
- UNC System campus experience as an Admin or similar position.
- Demonstrated experience with managing grant funds.
- Ability to prioritize, manage and successfully complete multiple tasks.
- Demonstrated experience with Microsoft office products, especially proficient in Word and Excel.
- Demonstrated experience with ERP software such as Banner.
- Demonstrated experience with Works, Emburse ChromeRiver, PeopleAdmin and other related software.
- Excellent interpersonal communication skills, with evidence of building collegial relationships.
N/A
1.0 FTE (40 hours per week)
12 Months
Monday - Friday
8:00 am - 5:00 pm
Permanent
1929
09/29/2026
10/13/2026
Single Incumbent
This posting will close at 11:59PM (Eastern time) on the posted closing date.
This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
https://jobs.uncw.edu/postings/40954
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