Administrative Associate

University of North Carolina Wilmington; Wilmington (NC); On-site; USD 37,000 - 41,000; Full time

Job summary

University of North Carolina Wilmington is seeking an Administrative Associate to provide administrative and technical support for the Cameron School of Business. This role manages events, travel arrangements, reimbursements, purchasing, and budget reconciliation, while supporting study abroad activities and student workers.

The position is 1.0 FTE (40 hours/week), Monday–Friday, on the Main UNCW Campus, with a 12-month schedule and the Journey competency level.

Qualifications

• High school diploma or equivalent.
• Experience with Banner preferred.
• Excellent organizational skills and attention to detail.

Responsibilities

• Coordinate and manage department events and graduate program activities.
• Arrange travel and process travel authorizations and reimbursements for staff.
• Handle department purchasing and budget reconciliation in collaboration with operations team.
• Manage department supplies, mailings, and office needs; handle service requests.

Skills

Experience with Banner

Education

High school diploma or equivalent

Job description

Administrative Associate

Competency Level: Journey

Home Department: Cameron School Business - 31200

Location: Main UNCW Campus

Type of Position: Permanent

FTE: 1.0 FTE (40 hours per week)

Months Per Year: 12 Months

Work Days: Monday - Friday

Work Hours: 8:00 am - 5:00 pm

Recruitment Range: $36,946 - $40,500

Recruitment Range Details: The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate's education, relevant experience, internal equity alignment, and departmental budgetary parameters.

College: Cameron School Business - 312 College

Posting Close Date: 09/03/2026

Number of Openings: Single Incumbent

Benefits of Working at UNCW

At the University of North Carolina Wilmington, we are driven by a clear purpose: to empower student success, advance innovation, and strengthen the communities we serve. Guided by our strategic vision and commitment to excellence, UNCW offers a dynamic and collaborative environment where employees can make meaningful contributions while growing their careers.

Located in coastal North Carolina, UNCW combines the energy of a thriving academic community with the natural beauty of nearby beaches and outdoor spaces. Here, professional opportunity is balanced with an exceptional quality of life-creating a workplace where you can thrive both personally and professionally.

As a member of the Seahawk community, you'll benefit from a culture that values well-being, lifelong learning, and connection. UNCW offers a competitive and flexible benefits package designed to support your health, financial well-being, and professional growth. From comprehensive health coverage and retirement options to generous paid leave, tuition opportunities within the UNC System, learning and development opportunities, and wellness programs, UNCW is committed to helping you thrive both at work and in your personal life.

Primary Purpose of Organizational Unit

Academic Affairs is the central division for implementing the mission of the University of North Carolina Wilmington. Through effective academic policies, practices and programs, it provides leadership for excellence in teaching, scholarship and creative work as well as service to local, regional and global communities. The division allocates resources to recruit and retain faculty scholars and to create a learning environment that encourages students. The business world is transforming itself from the industrial age into the information age of tomorrow. Business education at the Cameron School of Business is focused on the technical, analytical and interpersonal skills students will need to lead this fundamental change in the business world through the first half of the 21st century. Through excellence in teaching, scholarship, and service, the Cameron School of Business provides students with the skills and knowledge to think critically and act responsibly in meeting global business challenges.

University Information

The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Brief Summary of Work for this Position

The Administrative Associate acts as the face of the department and provides administrative and technical support to the department. This person takes the lead on coordinating and managing special events for the department and any graduate programs within the department. This position secures travel arrangements and processes travel authorizations and reimbursements for all staff in the office. This person will manage departmental supplies and general office needs (such as building service requests, mailings, copying, etc.). This position does most of the department purchasing and will collaborate with the operations team to support budget reconciliation and budget-related requests. The Administrative Associate will provide assistance to the International Programs Coordinator in terms of study abroad support. This person may also help support departmental hiring for students and supervise student workers. This position may also take on additional responsibilities of as similar nature as needed.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Education, Professional Skills and Experience

Experience with Banner

Required Certifications or Licensure

N/A

Special Notes to Applicants

This posting will close at 11:59PM (Eastern time) on the posted closing date. This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.