Business Services Coordinator for Precollege Programs

University of North Carolina at Wilmington; Wilmington, Northern (NC, KY); Hybrid; USD 43,000 - 50,000; Full time

Job summary

University of North Carolina Wilmington (UNCW) seeks a Business Services Coordinator for Precollege Programs. The role handles grant and fiscal management within the Precollege Programs team under SEER, coordinating budgets, compliance, and reporting.

Strong communication and ERP experience are valued as you support program administration. Located on the main UNCW campus in coastal North Carolina, this permanent, full-time position offers a 40-hour work week with Monday–Friday workdays and a

Qualifications

• Bachelor’s degree in business administration or a related discipline.
• Preferred UNC System campus experience as an Admin or similar position.
• Experience with managing grant funds and ERP software is a plus.

Responsibilities

• Provide grant and fiscal management for Precollege Programs.
• Monitor grant budgets, expenditures, and funding in compliance terms.
• Coordinate with SPARC, Budget Development, and other offices on grant administration.
• Prepare financial and programmatic grant reports with supporting documentation.
• Track grant reporting deadlines and ensure timely compliance.
• Maintain grant files and documentation for audits and reviews.
• Assist with budget preparation and leave tracking for staff.

Skills

Interpersonal communication

Prioritization

Multitasking

Relationship building

Education

Bachelor’s degree in business administration or related discipline

Tools

Banner ERP

Works

Emburse ChromeRiver

PeopleAdmin

Microsoft Word

Microsoft Excel

Job description

Business Services Coordinator for Precollege Programs

Please see Special Instructions for more details.

Benefits of Working at UNCW

At the University of North Carolina Wilmington, we are driven by a clear purpose: to empower student success, advance innovation, and strengthen the communities we serve. Guided by our strategic vision and commitment to excellence, UNCW offers a dynamic and collaborative environment where employees can make meaningful contributions while growing their careers.
Located in coastal North Carolina, UNCW combines the energy of a thriving academic community with the natural beauty of nearby beaches and outdoor spaces. Here, professional opportunity is balanced with an exceptional quality of life—creating a workplace where you can thrive both personally and professionally.
As a member of the Seahawk community, you’ll benefit from a culture that values well-being, lifelong learning, and connection. UNCW offers a competitive and flexible benefits package designed to support your health, financial well-being, and professional growth. From comprehensive health coverage and retirement options to generous paid leave, tuition opportunities within the UNC System, learning and development opportunities, and wellness programs, UNCW is committed to helping you thrive both at work and in your personal life.

Recruitment Range

Recruitment Range $43,329 - $50,100

Recruitment Range Details

The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate’s education, relevant experience, internal equity alignment, and departmental budgetary parameters.

Vacancy Number

Vacancy Number S02929

Position Title

Position Title Business Services Coordinator

Working Title

Working Title Business Services Coordinator for Precollege Programs

Competency Level Journey

Competency Level Journey

Home Department

Home Department Precollege - 30150

Primary Purpose of Organizational Unit

Student Engagement, Enrollment and Retention ( SEER ) supports students throughout their academic career from recruitment to graduation while advancing UNCW’s goals for enrollment, retention, and degree completion.
Primary units served in this role: Pre-College Programs
The Precollege Programs team offers a range of programs and initiatives, most of which are grant funded.

Daily contact with the public, including contact with professionals in all disciplines of the university is involved. The division engages in a wide range of activities designed to publicize and describe the programs, activities and other opportunities available at UNCW .

College

College Stdnt Engagement, Enrllmnt & Retent - 301 College

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Location of Workplace Main UNCW Campus

Brief Summary of Work for this Position

This position will provide both grant and fiscal management of funds within the Pre-College Program department in Student Engagement, Enrollment and Retention ( SEER ).

• Manage the financial and administrative aspects of federal, state, and external grants supporting Pre-College programs.
• Assist Directors with monitoring grant budgets, expenditures, and available funding to ensure resources are used appropriately and in accordance with approved grant budgets.
• Assist with interpreting grant award terms, sponsor requirements, University policies, and applicable federal and state regulations to ensure compliance.
• Assist program Directors with grant application budgets, budget revisions, award modifications, and funding requests.
• Coordinate with Directors, Sponsored Programs and Research Compliance office ( SPARC ), Budget Development, Advancement, and other University offices on grant administration, reporting, compliance, and financial matters.
• Assist with preparation of required financial and programmatic grant reports, including gathering expenditure information, supporting documentation, and other data required by sponsors.
• Track grant reporting deadlines, award periods, deliverables, matching requirements, and other grant-specific obligations to ensure timely compliance.
• Reconcile grant expenditures and supporting documentation and identify and resolve discrepancies or potentially unallowable charges.
• Assist with grant award setup, fund establishment, budget transfers, carryforward requests, and grant closeout activities.
• Maintain organized and accurate grant files and documentation to support sponsor reporting, monitoring visits, audits, and internal reviews.
• Serve as a resource to Pre-College Program staff regarding allowable costs, grant restrictions, purchasing requirements, personnel costs, travel, and other grant-related fiscal matters.
• Assist Pre-College Programs in managing budget reconciliation reports in coordination with division administrative staff.
• Provide support for annual budget preparation, including conducting historical research and providing data for budget planning.
• Serve as Leave Keeper for the Unit, tracking and managing employee leave requests.
• Process uShop orders and manage travel reconciliations in Emburse ChromeRiver.
• Prepare and manage EPAF (Electronic Personnel Action Forms) for student employees and temporary staff and process FLAC (Faculty Load and Compensation) for faculty employees.
• Manage AiM (Asset Management System), surplus, and Information Technology tickets when needed.

Minimum Education and Experience Requirements

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred education, professional skills and experience

• UNC System campus experience as an Admin or similar position.
• Demonstrated experience with managing grant funds.
• Ability to prioritize, manage and successfully complete multiple tasks.
• Demonstrated experience with Microsoft office products, especially proficient in Word and Excel.
• Demonstrated experience with ERP software such as Banner.
• Demonstrated experience with Works, Emburse ChromeRiver, PeopleAdmin and other related software.
• Excellent interpersonal communication skills, with evidence of building collegial relationships.

Required Certifications or licensure

N/A

FTE

FTE 1.0 FTE (40 hours per week)

Months Per Year

Months Per Year 12 Months

Work Days

Work Days Monday - Friday

Type of Position

Type of Position Permanent

Position Number

Position Number 1929

Job Posting Date

Job Posting Date 09/29/2026

Posting Close Date

Posting Close Date 10/13/2026

EEO Statement

UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.