Business Services Associate

RAILS Libraries; Illinois; On-site; USD 27,000 - 34,000; Full time

Benefits offered by this job

11 paid holidays

Paid vacation time

Paid sick leave

Blue Cross Blue Shield of Illinois

IMRF pension

457(b) deferred compensation plan

Tuition reimbursement

Job summary

Green Hills Public Library District is seeking a full-time Business Services Associate to support business and financial operations, along with human resources functions.

Reporting to the Head of Business Services and providing support to the Library Director and Deputy Director, this position contributes to a variety of essential processes and requires tasks to be completed with care and attention to detail.

Qualifications

• Bachelor’s degree in a related field or equivalent work experience.
• Experience with bookkeeping and accounts payable.
• Public sector experience a plus.

Responsibilities

• Assist with accounts payable, payroll, cash reconciliation, and bank deposits.
• Develop, prepare, and maintain reports, spreadsheets, forms, and other business documents.
• Maintain office supply inventory and mail routing.
• Support onboarding/offboarding and HR record-keeping.

Skills

QuickBooks

Word

Excel

OneDrive

Teams

Education

Bachelor’s Degree or equivalent

Tools

QuickBooks

Job description

Green Hills Public Library District is seeking a full-time Business Services Associate to support business and financial operations, along with human resource functions.

Reporting to the Head of Business Services and providing support to the Library Director and Deputy Director, this position contributes to a variety of essential processes and requires tasks to be completed with care and attention to detail.

Essential Tasks and Responsibilities

Business and Financial Operations

• Assist with accounts payable, cash reconciliation, bank deposits, and payroll processing.
• Develop, prepare, and maintain reports, spreadsheets, forms, and other business documents.
• Maintain office supply inventory.
• Receive and route incoming mail, packages, and shipments.
• Assist with Freedom of Information (FOIA) requests.

Human Resources Functions

• Complete tasks related to employee onboarding and offboarding using our online system.
• Maintain and update employee time-off accruals.
• Book employee travel and conference registration accommodations.

Our Ideal Candidate

• Highly organized and detail-oriented.
• Takes initiative to ensure tasks are completed accurately and efficiently.
• Demonstrates sound judgment and maintains confidentiality.
• Strong knowledge in QuickBooks and Microsoft applications including Word, Excel, OneDrive, and Teams.
• Comfortable shifting between a variety of responsibilities.
• Adaptable and responsive to the evolving needs of Library operations.

Qualifications

• Bachelor’s Degree in related field, or equivalent work experience.
• Experience with bookkeeping.
• Experience working in a public sector is a plus.

Hours

This position is full-time non-exempt with a 37.5 hour workweek. Shifts are generally Monday-Friday 9am-5pm.
Review the job description to learn more about this position.

Why Join Green Hills Public Library District?

Each department of our Library plays an important role in supporting our mission, which is to connect the community with information and experiences to inspire lifelong learning. This position will contribute to meaningful outcomes while working alongside a supportive team of staff who share a commitment to making the Library a welcoming and valuable resource for everyone.

Benefits

• 11 paid holidays
• Paid vacation time (two weeks annually)
• Paid sick leave (90 hours annually)
• Additional paid leave under the Paid Leave for All Workers Act
• Blue Cross Blue Shield of Illinois medical insurance
• Vision, dental, and life/AD&D insurance
• Membership in the Illinois Municipal Retirement Fund (IMRF) pension system
• Optional 457(b) deferred compensation plan
• Tuition reimbursement of up to $5,000 per year for job-related classes

Green Hills Public Library District is an Equal Opportunity Employer. Applicants for all positions are subject to a background check.

Green Hills Public Library District, Cook County

Hours

$19.74-$24.68 per hour; offers are made within this range based on competencies and experience. $24.68 is the midpoint of the pay grade which is reserved for candidates who exceed the minimum qualifications and have significant relevant experience.