Business Operations Manager

University of the Incarnate Word; San Antonio (TX); On-site; USD 49,000 - 66,000; Full time

Job summary

University of the Incarnate Word is seeking a Business Operations Manager to support the Dean in budgeting, finance, and administrative leadership for the School of Nursing and Health Professions. This role drives operational coordination, compliance reporting, and strategic initiatives in a higher education setting.

The position requires a Bachelor's degree with 3+ years in business operations and budget management, plus supervisory experience.

Qualifications

• Budgeting, financial analysis, forecasting, and ops management experience.
• Annual operating budget development and oversight experience.
• Advanced Excel, Word, and Outlook skills.
• Ability to present executive-level financial/operational reports.
• Knowledge of higher education finance and admin operations.

Responsibilities

• Oversee budget planning and monitoring for SNHP.
• Coordinate operational activities and administrative processes.
• Produce compliance reports and manage reporting requirements.
• Supervise staff and lead operational initiatives.
• Support accreditation standards and regulatory requirements.

Skills

Budgeting & analysis

Budget development

Excel proficiency

Executive reporting

Higher education finance

Grants compliance

Analytical thinking

Process improvement

Regulatory compliance

Project management

Communication

Multitasking

Stakeholder management

Diversity awareness

Education

Bachelor's Degree

Master's Degree in Business or health related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Position Summary

The Business Operations Manager serves as a key member of the School of Nursing and Health Professions (SNHP) team and supports the Dean in overseeing the school's financial, operational, and administrative activities, as well as collaborates with program chairs, directors, and faculty as appropriate. This position is responsible for budget planning and monitoring, operational coordination, compliance reporting, staff supervision, and special projects that support the school's academic mission and strategic goals. The Business Operations Manager reports to the Dean, School of Nursing and Health Professions.

Position Summary

The Business Operations Manager serves as a key member of the School of Nursing and Health Professions (SNHP) team and supports the Dean in overseeing the school's financial, operational, and administrative activities, as well as collaborates with program chairs, directors, and faculty as appropriate. This position is responsible for budget planning and monitoring, operational coordination, compliance reporting, staff supervision, and special projects that support the school's academic mission and strategic goals. The Business Operations Manager reports to the Dean, School of Nursing and Health Professions.

Knowledge Skills And Abilities

• Demonstrated expertise in budgeting, financial analysis, forecasting, and business operations management.
• Experience developing and managing annual operating budgets.
• Advanced proficiency in Microsoft Office Excel and strong skills in Word, and Outlook.
• Ability to prepare and present executive-level financial and operational reports.
• Knowledge of higher education finance, budgeting practices, and administrative operations.
• Ability to effectively support grants administration and maintain compliance oversight.
• Strong analytical, problem-solving, and strategic planning skills.
• Ability to lead process improvement initiatives and drive operational efficiencies.
• Ability to learn and monitor accreditation standards, regulatory requirements, and reporting processes in higher education.
• Strong project management and organizational skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities while maintaining confidentiality and professional integrity.
• Demonstrated ability to build collaborative relationships across diverse stakeholder groups.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Bachelor's Degree.

Required Work Experience

• Three (3) years of progressively responsible experience in business operations, financial management, budgeting, or administration to include direct experience in financial reporting, budget development, and operational planning.
• One (1) year of experience supervising staff or leading operational initiatives in a relevant environment.

Preferred Qualifications

• Master's Degree in Business or health related field.
• Experience in higher education administration.

Required Certifications, Licenses Or Registrations

• Must have a valid driver's license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.
• Valid identification with "Real Id" designation, as required for air travel.

Work Hours

Typical Monday through Friday 8:00am to 5:00pm with occasional extended hours/weekends to meet departmental needs (including travel) and/or needs of the learning community, with some weeknights and weekends.

Physical Demands

• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus, event venues, and recruitment sites to actively engage potential students, as well as attend meetings on and off campus.
• Ability to lift up to 25 lbs for table set-up/tear-down at events to include reaching overhead, bending, squatting to retrieve office/marketing/events materials.
• Ability to push/pull event carts holding up to 25 lbs.
• Ability to navigate airports with recruiting materials.

Posting Number: AS2304PO

Job Type: Full Time

Job Category: Administrator (exempt)

Desired Start Date: 10/01/2026

Reports To: Dean, School of Nursing & Health Professions

Salary: $58,000 Annualized

Open Date: 08/25/2026

Open Until Filled: Yes

Special Instructions to Applicant: N/A.

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).