Administrative Assistant for Student Affairs

Conditions. Workplace Diversity, LLC.; San Antonio (TX); On-site; USD 37,000 - 46,000; Full time

Job summary

The University of the Incarnate Word (UIW) Rosenberg School of Optometry seeks an Administrative Assistant for Student Affairs to provide clerical support to the Assistant Dean for Student Affairs. This full-time role reports directly to the Assistant Dean and supports daily office operations.

Responsibilities include scheduling, correspondence, event planning, and ensuring confidentiality while serving a diverse campus community.

Qualifications

• Three (3) years of administrative support experience in a complex office setting.
• Experience in a higher education setting is a plus.
• Bilingual skills in Spanish are preferred.

Responsibilities

• Provide administrative support for the Assistant Dean for Student Affairs.
• Assist in planning and execution of events.
• Maintain confidentiality and support a diverse campus community.
• Coordinate daily office operations and communications.

Skills

MS Office

Verbal communication

Written communication

Organizational skills

Event planning

Multi-tasking

Initiative

Problem solving

Teamwork

Confidentiality

Diversity awareness

Education

High school diploma or GED

Bachelor's Degree (preferred)

Tools

Banner

Job description

Administrative Assistant for Student Affairs

UIW Mission

Position Summary: The Administrative Assistant for Student Affairs is responsible for providing administrative support for the Assistant Dean for Student Affairs in the Rosenberg School of Optometry (UIWRSO). The Administrative Assistant for Student Affairs reports to the Assistant Dean for Student Affairs.

Essential Functions

Job Duties

Knowledge Skills and Abilities

• Proficiency in MS Office to include Outlook, Word, Excel, etc.


• Excellent verbal, written, and interpersonal communication skills.


• Excellent organizational skills with the ability to follow-through and assess priorities.


• Ability to effectively assist in the planning and execution of events.


• Strong ability to multi-task.


• Proficiency to take initiative, self-motivator.


• Good problem-solving skills.


• Ability to be flexible and innovative.


• Ability to effectively work independently and in a team environment.


• Strong ability to maintain confidential environment.


• Ability to work effectively with individuals from diverse communities and cultures.


• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

High school diploma or GED equivalent.

Required Work Experience

Three (3) years of administrative support experience in a complex office setting. Note that additional education in lieu of experience will be considered on a year for year basis.

Preferred Qualifications

• Bachelor's Degree.


• Experience in a higher education setting.


• Bilingual skills in Spanish language.


• Experience in database entry and management; preferably Banner.

Required Certifications, Licenses or Registrations

N/A.

Work Hours

Monday through Friday 8am to 5pm with extended hours as needed, especially in the planning and execution of events, to meet departmental goals.

Physical Demands

• Ability to lift up to 20lbs for table set-up/tear-down at events.


• Ability to reach overhead, bend, squat to retrieve office and events materials.


• Ability to push/pull event carts holding up to 45 lbs.


• Ability to actively engage in events for extended periods of time.


• Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on and off campus.

Posting Number: AS2296PO

Job Type: Full Time

Job Category: Staff (non-exempt)

Desired Start Date: 10/01/2026

Position End Date (if temporary):

Reports To: Assistant Dean for Student Affairs

Salary: $41,500 Annualized

Open Date: 08/05/2026

Close Date:

Open Until Filled: Yes

Special Instructions to Applicant: N/A.

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).