Administrative Assistant for Student Affairs

University of the Incarnate Word; San Antonio (TX); On-site; USD 37,000 - 46,000; Full time

Job summary

University of the Incarnate Word is seeking an Administrative Assistant for Student Affairs to support the Assistant Dean for Student Affairs in the Rosenberg School of Optometry. This role reports to the Assistant Dean and requires professionalism in a complex university office.

Required a high school diploma or GED, with 3+ years of administrative support experience; a Bachelor's degree is preferred. Strong MS Office skills, bilingual ability in Spanish is a plus, and experience with Banner is

Qualifications

• Proficiency in MS Office including Outlook, Word, Excel.
• Excellent verbal and written communication skills.
• Strong organizational and multi-tasking abilities.
• Ability to plan and execute events with attention to priorities.

Skills

MS Office proficiency

Excellent verbal communication

Excellent written communication

Excellent interpersonal skills

Organizational skills

Event planning

Multi-tasking ability

Initiative / self-motivation

Confidentiality

Education

High school diploma or GED

Bachelor's degree (preferred)

Tools

Banner

MS Office (Outlook, Word, Excel)

Job description

Position Summary

The Administrative Assistant for Student Affairs is responsible for providing administrative support for the Assistant Dean for Student Affairs in the Rosenberg School of Optometry (UIWRSO). The Administrative Assistant for Student Affairs reports to the Assistant Dean for Student Affairs.

Position Summary

The Administrative Assistant for Student Affairs is responsible for providing administrative support for the Assistant Dean for Student Affairs in the Rosenberg School of Optometry (UIWRSO). The Administrative Assistant for Student Affairs reports to the Assistant Dean for Student Affairs.

Knowledge Skills And Abilities

• Proficiency in MS Office to include Outlook, Word, Excel, etc.
• Excellent verbal, written, and interpersonal communication skills.
• Excellent organizational skills with the ability to follow-through and assess priorities.
• Ability to effectively assist in the planning and execution of events.
• Strong ability to multi-task.
• Proficiency to take initiative, self-motivator.
• Good problem-solving skills.
• Ability to be flexible and innovative.
• Ability to effectively work independently and in a team environment.
• Strong ability to maintain confidential environment.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

High school diploma or GED equivalent.

Required Work Experience

Three (3) years of administrative support experience in a complex office setting. Note that additional education in lieu of experience will be considered on a year for year basis.

Preferred Qualifications

• Bachelor's Degree.
• Experience in a higher education setting.
• Bilingual skills in Spanish language.
• Experience in database entry and management; preferably Banner.

Required Certifications, Licenses Or Registrations

N/A.

Work Hours

Monday through Friday 8am to 5pm with extended hours as needed, especially in the planning and execution of events, to meet departmental goals.

Physical Demands

• Ability to lift up to 20lbs for table set-up/tear-down at events.
• Ability to reach overhead, bend, squat to retrieve office and events materials.
• Ability to push/pull event carts holding up to 45 lbs.
• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on and off campus.

Job Type: Full Time
Job Category: Staff (non-exempt)
Desired Start Date: 10/01/2026
Reports To: Assistant Dean for Student Affairs
Salary: $41,500 Annualized
Open Until Filled: Yes
Special Instructions to Applicant: N/A.

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).