Business Operations Manager
University Of The, Inc.arnate Word
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Benefits offered by this job
Job summary
University of the Incarnate Word is seeking a Business Operations Manager to support the School of Nursing and Health Professions in budgeting, operations, and administration. You will oversee financial planning, procurement, and reporting, partnering with chairs, directors, and faculty to advance the school’s academic mission.
The role involves supervising staff, coordinating with multiple university departments, and driving process improvements to enhance efficiency and compliance.
Qualifications
- Experience in budgeting, financial analysis, forecasting, and business operations management.
- Experience developing and managing annual operating budgets.
- Advanced proficiency in MS Office (Excel, Word, Outlook) and ability to present executive-level financial/operational reports.
- Knowledge of higher education finance, budgeting practices, and administrative operations.
- Ability to support grants administration and ensure compliance oversight.
- Strong analytical, problem-solving, and organizational skills.
- Ability to lead process improvement initiatives and drive efficiencies.
- Familiarity with accreditation standards, regulatory reporting, and related requirements.
Responsibilities
- Assist the Dean in developing and monitoring the school’s annual budget.
- Track revenues and expenditures and prepare budget reports for leadership.
- Review financial data and provide recommendations to support priorities.
- Support grant budgeting and reporting with faculty and research offices.
- Monitor grant expenditures and ensure compliance with funding requirements.
- Process invoices, budget transfers, payroll forms, and requisitions.
- Serve as liaison with Finance, HR, Procurement, and Provost’s Office.
- Assist with audits and ensure policy compliance.
- Prepare cost analyses and budget projections for new initiatives.
- Support efficient use of resources and process improvements.
- Coordinate operational activities to support academic and administrative functions.
- Maintain accreditation and regulatory reports and records.
- Prepare reports and presentations for the Dean and leadership.
- Manage special projects and space utilization with Facilities.
Skills
Education
Tools
Job description
N/A.
Position Title Business Operations Manager
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
The Business Operations Manager serves as a key member of the School of Nursing and Health Professions ( SNHP ) team and supports the Dean in overseeing the school’s financial, operational, and administrative activities, as well as collaborates with program chairs, directors, and faculty as appropriate. This position is responsible for budget planning and monitoring, operational coordination, compliance reporting, staff supervision, and special projects that support the school’s academic mission and strategic goals. The Business Operations Manager reports to the Dean, School of Nursing and Health Professions.
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Description of Job Duties
- Assist the Dean in developing and monitoring the school’s annual budget.
- Track revenues and expenditures and prepare budget reports for school leadership.
- Review financial data and provide recommendations to support school priorities and resource needs.
- Work with faculty principal investigators and the Office of Research and Graduate Studies to support grant budgeting and reporting requirements.
- Monitor grant expenditures and ensure compliance with funding requirements.
- Process invoices, budget transfers, payroll authorization forms, and position requisitions.
- Serve as the school’s liaison with Finance, Human Resources, Procurement, the Provost’s Office, and other university departments.
- Assist with financial audits and ensure compliance with university policies and procedures.
- Prepare cost analyses and budget projections for new initiatives and programs.
- Support efficient use of school resources and identify opportunities to improve administrative processes.
Description of Job Duties
- Coordinate operational activities that support the school’s academic and administrative functions.
- Maintain accreditation, Texas Board of Nursing, and other regulatory reports and records.
- Assist with implementation and monitoring of the School’s Total Program Evaluation Plan.
- Prepare reports, presentations, and supporting materials for the Dean and leadership team.
- Manage special projects and initiatives assigned by the Dean.
- Coordinate classroom and office space utilization and serve as a liaison with Facilities and Environmental Health & Safety.
- Maintain records related to faculty credentials, licensure, certifications, continuing education, and compliance requirements.
- Support planning and coordination of accreditation reviews, program visits, and other reporting activities.
- Assist with coordination of school-wide events, including endowed lectures, faculty retreats, and recognition programs.
Description of Job Duties
- Supervise and support assigned staff within the school.
- Coordinate office coverage and workflow to ensure efficient daily operations.
- Provide training, orientation, and ongoing support to staff members.
- Assign and monitor workloads to ensure assignments are completed accurately and on time.
- Work closely with the Dean, program directors, and chairs to support scheduling and other operational needs.
- Encourage collaboration, effective communication, and excellent customer service throughout the school.
Description of Job Duties
- Support the Dean by coordinating calendars, travel arrangements, meeting logistics, and follow-up activities.
- Prepare meeting agendas, reports, and briefing materials.
- Take meeting minutes and track action items for Dean-led committees and meetings.
- Serve as a point of contact for internal and external constituents on matters related to school operations.
- Perform other duties as assigned.
- Demonstrated expertise in budgeting, financial analysis, forecasting, and business operations management.
- Experience developing and managing annual operating budgets.
- Advanced proficiency in Microsoft Office Excel and strong skills in Word, and Outlook.
- Ability to prepare and present executive-level financial and operational reports.
- Knowledge of higher education finance, budgeting practices, and administrative operations.
- Ability to effectively support grants administration and maintain compliance oversight.
- Strong analytical, problem-solving, and strategic planning skills.
- Ability to lead process improvement initiatives and drive operational efficiencies.
- Ability to learn and monitor accreditation standards, regulatory requirements, and reporting processes in higher education.
- Strong project management and organizational skills with exceptional attention to detail.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to manage multiple priorities while maintaining confidentiality and professional integrity.
- Demonstrated ability to build collaborative relationships across diverse stakeholder groups.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .
Bachelor’s Degree.
- Three (3) years of progressively responsible experience in business operations, financial management, budgeting, or administration to include direct experience in financial reporting, budget development, and operational planning.
- One (1) year of experience supervising staff or leading operational initiatives in a relevant environment.
- Master’s Degree in Business or health related field.
- Experience in higher education administration.
- Must have a valid driver’s license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW .
- Valid identification with “Real Id” designation, as required for air travel.
Typical Monday through Friday 8:00am to 5:00pm with occasional extended hours/weekends to meet departmental needs (including travel) and/or needs of the learning community, with some weeknights and weekends.
- Ability to actively engage in events for extended periods of time.
- Ability to regularly move about campus, event venues, and recruitment sites to actively engage potential students, as well as attend meetings on and off campus.
- Ability to lift up to 25 lbs for table set-up/tear-down at events to include reaching overhead, bending, squatting to retrieve office/marketing/events materials.
- Ability to push/pull event carts holding up to 25 lbs.
- Ability to navigate airports with recruiting materials.
Posting Number AS2304PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 10/01/2026
Reports to Dean, School of Nursing & Health Professions
Salary $58,000 Annualized
Open Date 08/25/2026
Open Until Filled Yes
N/A.
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
- Resume
- Cover Letter/Letter of Application
- Other Document
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- UIW Website
- HigherEdJobs.com
- Indeed
- WorkplaceDiversity.com
- HispanicDiversity.com
- BlackJobCenter.com
- WomensJobCenter.com
- VeteransConnect.com
- Personal Referral
- Employee Referral
- Other
- If you selected other, please tell us where?
(Open Ended Question)
- * What is the highest level of education you have achieved?
- Less than Bachelor's Degree
- Bachelor's Degree
- Master's Degree
- PHD or higher
- * How many years of progressively responsible experience do you have in business operations, financial management, budgeting, or administration to include direct experience in financial reporting, budget development, and operational planning?
- Less than 3 years
- 3 years
- 4 years
- 5 years
- 6 or more years
- * How many years of experience do you have supervising staff or leading operational initiatives in a relevant environment?
- Less than 1 year
- 1 year
- 2 years
- 3 years
- 4 or more years
- * Describe your supervisory or team leading experience. Specify organization and time period where such experience was gained, as well as the number of employees you directly supervised/led and the employee type (students, staff, etc...)
(Open Ended Question)
- * Describe your budget management experience. Include budget amount and the number of accounts for which you were responsible, as well as the organizations and time periods such experience was acquired.
(Open Ended Question)
- * List the Microsoft Office products with which you are experienced. Include your proficiency level in each and include special skills in each, where applicable. Examples of proficiency levels-None, Minimal, Limited, Proficient, Advanced, Expert. Examples of special skills: MS Outlook-mail merges; MS Excel-V-lookup & pivot tables.
(Open Ended Question)
- * Do you currently have a valid driver's license AND are you at least 21 years of age, as required to drive for UIW?
- No
- Yes, I have a valid driver license and I am at least 21 years old
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