Business Operations Coordinator

University Of Nebraska Omaha; Omaha (NE); On-site; USD 50,000 - 55,000; Full time

Job summary

The University of Nebraska at Omaha is hiring a Business Operations Coordinator to manage the PAF process for part-time faculty and summer appointments. You will review spreadsheets for accuracy and enter full-time PAFs after Budget Manager review, while delivering high levels of customer service under supervision.

Responsibilities include supporting documentation, PCard reconciliation, accounts payable, and other tasks for the Director of Academic Budget as workload allows.

Qualifications

• College coursework or equivalent is required.
• Minimum of two years general office experience.

Responsibilities

• Review for accuracy and approve part-time PAFs.
• Enter full-time PAFs into SAP after review by Budget Manager.
• Review, approve, track and maintain faculty overloads and summer instruction.
• Review and approve part-time instruction spreadsheets year-round and full-time summer instruction spreadsheets.
• Coordinate with Human Resources on PAF auditing to ensure accuracy.

Skills

General office experience

Education

College coursework or equivalent

Job description

The University of Nebraska at Omaha is an Equal Opportunity Employer, committed to preventing and eliminating discrimination against employees and prospective employees based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. The University of Nebraska at Omaha does not condone or tolerate discrimination. In support of this policy, the University has implemented employment programs to recruit, employ, and promote qualified individuals based solely on their knowledge, skills, abilities and talents. These factors, along with our commitment to recruit, assess and select all candidates/employees using job-related criteria, ensure fairness, equal evaluation, and treatment in our selection decisions and processes.

GENERAL REQUISITION INFORMATION

EEO Statement:

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity.

Job Title

Business Operations Coordinator

Job Grade

AB15H

Division

Business and Finance

College/Dept

Budget Office

Department

Budget

Requisition Number

2026-00325

FTE (full-time equivalency)

100

Work Schedule

M - F 8-5 with Flexibility

Does the position provide the opportunity to work Remotely/Telecommuting?

No remote/telecommute opportunity

Appointment Term

12- 12/12 months

Is this position essential personnel according to the inclement weather policy?

No

Pay Information

$50,000 - $55,000

Pay Schedule

Hourly

FLSA Designation

Non-Exempt

Position Summary

The Business Operations Coordinator manages the PAF process for part-time faculty, and full-time and part-time summer appointments. The role plans, develops and implements practices as agreed upon through collaboration between OAA Admin staff, college Business Managers and HR. The position’s primary function is to support the timely and accurate processing of personnel actions by reviewing part-time spreadsheets for accuracy and entering full-time PAFs upon review by Budget Manager. Position also provides a high level of customer service and demonstrates professionalism in all interactions while functioning under general supervision. Additional transactional duties such as PCard reconciliation, processing of invoices for payment as well as other support opportunities for the Director of Academic Budget may be assigned based on workload and availability.

Job Duties

Responsibility Area:

Duties:

• Review for accuracy and approve part-time PAFs.
• Enter full-time PAFs into SAP after review by Budget Manager
• Review, approve, track and maintain faculty overloads and summer instruction for both academic and fiscal year appointments as defined by Executive Memorandum No. 19, the Collective Bargaining Agreement, and other guiding policy as needed.
• Review and approve part-time instruction spreadsheets year-round and full-time summer instruction spreadsheets. Process PAFs in connection with separations from the university.
• Coordinate with Human Resources on PAF auditing to ensure accuracy.

Percentage Of Time

60

Essential Function: Yes

Responsibility Area

Document Processes and Provide Guidance

• Document processes and provide guidance to Business Managers within the colleges on changes made to processes that may impact them.

Percentage Of Time

10

Essential Function: Yes

Responsibility Area

Update Spreadsheets

• Update academic year part-time and summer full-time and part-time spreadsheets and distribute to college Business Managers for completion.

Percentage Of Time

5

Essential Function: Yes

Responsibility Area

Reconcile Purchasing Card Transactions

• Reconcile purchasing card transactions

Percentage Of Time

5

Essential Function: Yes

Responsibility Area

Accounts Payable

• Accounts Payable

Percentage Of Time

5

Essential Function: Yes

Responsibility Area

Other Duties

• Other duties as assigned

Percentage Of Time

15

Essential Function: No

Required and Preferred Qualifications

Required Education

College coursework or equivalent

Required Experience

Minimum of two years general office experience
(Will consider a combination of relevant education and experience)

Required License/Certification

N/A

Required Additional Qualifications

N/A

Preferred Education

Preferred Experience

Related budget/accounting experience

Preferred License/Certification

Preferred Additional Qualifications

Compliance Requirements

Credit Check

No

Motor Vehicle Licensing Validity Check

No

Pre-employment Physical Request and Assessment

No

Drug Screen

No

Supplemental Question

Required fields are indicated with an asterisk (*).

• * Do you have at least 2 years of general office experience?
  • Yes
  • No
• * What is the highest level of education you have attained?
  • none
  • High School Diploma/GED
  • Associates Degree
  • Bachelors Degree
  • Master's Degree
  • Doctorate (PhD, MD,EdD, JD etc)