Office Assistant III

Peru State College; Chadron (NE); On-site; USD 40,158 - 46,500; Full time

Job summary

Peru State College is seeking candidates for an administrative position in Chadron, NE. The role requires supporting the Vice President Administration and Finance with various compliance and office management tasks.

Applicants must possess a high school diploma and relevant coursework in Business Administration or equivalent clerical experience. The position offers a salary range of $40,158 to $46,500.

Responsibilities include managing daily operations, scheduling inspections, and assisting with projects. Effective communication and familiarity with office practices are essential.

Qualifications

• High School diploma or equivalent required.
• College coursework in Business Administration or related field and/or two years of clerical experience.
• Ability to maintain varied filing systems and records.

Responsibilities

• Manage daily office operations and provide administrative support.
• Assist with state and federal compliance issues.
• Monitor construction and maintenance projects.

Skills

Office practices and procedures

Communication skills

Clerical tasks

Education

High School diploma or equivalent

College coursework in Business Administration

Tools

Word processing software

Spreadsheet applications

Database applications

Job description

All applicants must be authorized to work in the United States without sponsorship.

We do not accept references or other application materials from outside credential management organizations. Application materials and references must be submitted through our applicant tracking system.

This is an advanced classification that performs specialized clerical work of an administrative nature of varied scope and complexity requiring a broad knowledge of standardized policies and procedures, and confidentiality in the disposition of work matters. Work requires significant independent judgment, problem solving, and decision-making skills within prescribed limitations. Interprets guidelines to specific situations that are not covered by policies or procedures. Work includes the maintenance of various record systems, the creation of reports involving payroll, employee, student, departmental records, and statistical data. Work also includes composing routine memoranda, correspondence and written materials requiring knowledge of institutional policies and procedures, scheduling meetings, and making travel arrangements. Limited leadership may be exercised over small teams of co-workers or student employees. Occasional supervision and oversight is provided to employees in this classification.

Examples of Work Performed

1. Manages the daily office operations and provides administrative support for the Vice President Administration and Finance (VPAF) office as assigned. Completes assignments independently unless VPAF action is needed.
2. Assists the VPAF with state and federal compliance issues including but not limited to:
   • Americans with Disabilities Act (ADA) – campus and building access issues
   • Nebraska Department of Water, Energy, and Environment (DWEE) – Annual Air Emissions report and Operation Permit for heating plant (every 5 years)
   • Maintains Chlorofluorocarbon Refrigerants (CFC) records – HVAC leaks
   • Maintains Hazardous material records including Safety Data Sheets, chemical inventories, hazardous waste
3. Schedules facility inspections and follows up on any required repairs:
   • Semiannual: hood cleaning/inspection and fire alarm inspections
   • Annual: fire sprinkler, fume hoods, fuel tanks, fire hydrants and elevator inspections
   • Biennial: internal combustion inspection
4. Monitors construction and contingency maintenance projects in coordination with the VPAF and Assistant to VPAF, processes invoices for payment and tracks budget (including campus projects’ timelines and funding sources).
5. Responsible for board report preparation related to Capital Construction quarterly report, Auxiliary Maintenance and Progress reports, and LB 309 status reports.
6. Coordinates various insurance renewal responses process with the VPAF, college personnel, and System Office.
7. Plans and coordinates campus visits such as Fiscal Analyst, Task Force for Building Renewal (LB 309) and other high-ranking officials.

Secondary Duties

Other job-related duties as assigned by the immediate supervisor.

Required Qualifications

High School diploma or equivalent

College coursework in Business Administration or related field and/or two years of clerical experience

Preferred Qualifications

Knowledge of current office practices and procedures.

Knowledge of financial systems and software used for word processing, spreadsheet and database applications.

Knowledge of basic budgeting and accounting principles and practices.

Skill in the operation of a computer, scanner, copier, printer, and other common office equipment.

Ability to perform advanced clerical tasks and projects including composing, preparing and disseminating correspondence, reports and memoranda.

Ability to communicate effectively in verbal and written formats.

Ability to maintain varied filing systems and records.

Physical Demands

None

License and Certification Requirements

None

Other Requirements

Successful background records check

Salary Information

$40,158 - $46,500

EEO Statement

The Nebraska State Colleges are equal opportunity institutions and prohibit unlawful discrimination and harassment. Each College has designated an individual to coordinate the Colleges’ non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act. Inquiries regarding non-discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website.

Veteran Statement

This position is subject to Veterans Preference.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * This position requires the individual to work in Chadron, NE. Are you available to work on the Chadron State College campus?
  • Yes
  • No
• * Do you now or will you in the future require sponsorship to work in the United States?
  • Yes
  • No
• * Do you have a high school diploma or equivalent?
  • Yes
  • No
• * Do you have college coursework in Business Administration or a related field and/or two years of clerical experience?
  • Yes, college coursework in Business Administration or related field.
  • Yes, two or more years of clerical experience
  • Yes, both
  • No
• * Please explain your experience with Word, Excel, and Outlook email.

  (Open Ended Question)

• * Explain your understanding of confidentiality.

  (Open Ended Question)