Business Operations Coordinator

Ymcachicago; Chicago (IL); Hybrid; USD 30,000 - 34,000; Full time

Job summary

The Crown Family YMCA is seeking a Business Operations Coordinator to provide operational, financial, and administrative support across multiple Chicago branches. The role ensures accurate financial transactions, proper coding, HR and payroll support, vendor and contract management, and Traction Rec program support.

The position is 100% in-office with on-site presence at a different city location each day to support branches and drive operational efficiency.

Qualifications

• Associate degree or equivalent with 1–3 years experience in accounting, payroll and accounts payable.
• Skilled with Microsoft Excel; comfortable with data querying and reporting.
• Strong organizational, communication, time-management and teamwork abilities.

Responsibilities

• Process petty cash disbursements and cash transactions; prepare daily bank deposits.
• Handle local invoicing, rental/event calendar management and vendor support.
• Provide purchasing, vendor set-up, invoicing and tracking; assist contract and facility management.

Skills

Excel

Power BI

Traction Rec

Paycom

Organization

Communication

Education

Associate degree or equivalent

Tools

Traction Rec

Paycom

Job description

# Business Operations CoordinatorCrown Family YMCA - Chicago, IL 60607; Irving Park YMCA - Chicago, IL 60641; Kelly Hall YMCA - Chicago, IL 60651; Lake View YMCA - Chicago, IL 60657; McCormick YMCA - Chicago, IL 60647; Rauner Family YMCA - Chicago, IL 60608; South Side YMCA - Chicago, IL 60637; West Garfield Park YMCA - Chicago, IL 60624## OverviewSalary Range$22.00 - $25.00 HourlyPosition TypeFull TimeEducation LevelAssociate Degree or College CourseworkTravel PercentageRoad Warrior## Description**Job Summary and Key Accountabilities:**The Business Support Coordinator provides operational, financial, and administrative support across multiple branch locations. This role ensures accurate financial transactions, proper coding of expenditures, HR and payroll support, effective vendor and contract management, and systems support for hub and program leaders. The coordinator also supports branch operations, space management, and contribution tracking. The ideal candidate is organized, detail-oriented, adaptable, and able to work across multiple locations while maintaining compliance and operational efficiency. This role is 100% in office with on-site presence at a different city location each day to provide the best support to each location.**Scope of Responsibilities**Manage petty cash disbursements and accounts, cash transactions, and prepare bank deposits for daily pick-up.Process special check requests, assist with intake and recording of contributions.Assist with local invoicing and calendar management (rentals, events, etc.).Provide purchasing and vendor support: including new vendor set up.Contract and Facility Management support: including reservation requests, invoicing and tracking.Program build, review and maintenance support in Traction Rec.Provide training support for new hires and onboarding: including creation and maintenance of training guides.Branch Operations & Administrative Support.Financial and Budget Support: including monthly financial review, analysis, and yearly budget process.Assist with record retention.Attend meetings and training courses as required.Perform other duties as assigned.## Qualifications**Minimum and Preferred Qualifications**Associate’s degree or equivalent with 1 to 3 years prior experience in accounting, payroll and accounts payable.Computer savvy: skilled and comfortable with query and reporting tools including advanced skills with Microsoft Excel, Power BI, Traction Rec, Paycom.Strong organizational, communication, time management and teamwork abilities.Ability to travel 100% within the greater Chicagoland area on a daily basis and within the broader Y of Metro Chicago region as needed.