Administrative Aide, EE&C

Paycom - ATS; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

YMCA of Metropolitan Chicago is seeking an Administrative Aide for the Early Education & Care (EE&C) department. The role provides essential administrative support to ensure smooth department operations and coordination of tasks that enable the team to focus on delivering high-quality early education and care services.

Responsibilities include scheduling meetings, managing calendars, preparing reports and presentations, and maintaining records.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Minimum of 2 years in administrative support, preferably within a non-profit or community service organization.
• Experience coordinating office activities and managing schedules for multiple team members.
• Proven track record of handling confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite and familiarity with database management.

Responsibilities

• Provide administrative support to the EE&C department, including scheduling meetings, managing calendars, and organizing departmental events.
• Assist in the preparation and distribution of reports, presentations, and correspondence.
• Maintain accurate and up-to-date records and databases related to department operations.
• Coordinate communication within the department and with external partners, ensuring timely responses and follow-ups.
• Support the team in the development and implementation of departmental policies and procedures.
• Facilitate the procurement of office supplies and equipment, ensuring efficient use of resources.
• Handle inquiries and provide information regarding departmental activities and programs.
• Assist in the onboarding and training of new staff members within the department.
• Perform other duties as assigned to support the overall mission and goals of the YMCA of Metropolitan Chicago.

Skills

Organizational skills

Communication skills

MS Office

Database familiarity

Customer service

Team collaboration

Education

High school diploma or equivalent

Associate degree in business administration or related field preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Database management

Job description

Job Purpose:- The Administrative Aide for the Early Education & Care (EE&C) department at YMCA of Metropolitan Chicago will provide essential administrative support to ensure the smooth operation of the department. This role is integral in assisting with the coordination and execution of various administrative tasks, enabling the team to focus on delivering high-quality early education and care services.Key Responsibilities:- Provide administrative support to the EE&C department, including scheduling meetings, managing calendars, and organizing departmental events.- Assist in the preparation and distribution of reports, presentations, and correspondence.- Maintain accurate and up-to-date records and databases related to department operations.- Coordinate communication within the department and with external partners, ensuring timely responses and follow-ups.- Support the team in the development and implementation of departmental policies and procedures.- Facilitate the procurement of office supplies and equipment, ensuring efficient use of resources.- Handle inquiries and provide information regarding departmental activities and programs.- Assist in the onboarding and training of new staff members within the department.- Perform other duties as assigned to support the overall mission and goals of the YMCA of Metropolitan Chicago.Required Education:- High school diploma or equivalent required; an associate degree in business administration or a related field is preferred.Required Experience:- Minimum of 2 years of experience in an administrative support role, preferably within a non-profit or community service organization.- Experience in coordinating office activities and managing schedules for multiple team members.- Proven track record of handling confidential information with discretion and professionalism.Required Skills and Abilities:- Strong organizational skills with the ability to manage multiple tasks and priorities effectively.- Excellent written and verbal communication skills, with a keen attention to detail.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management.- Demonstrated ability to work independently as well as collaboratively within a team environment.- Strong problem-solving skills and the ability to anticipate needs and provide proactive solutions.- Customer service-oriented with a commitment to supporting the mission and values of the YMCA.