Business Operations Coordinator

YMCA of Metropolitan Chicago; Chicago (IL); On-site; USD 42,000 - 56,000; Full time

Job summary

YMCA of Metropolitan Chicago seeks a Business Support Coordinator to provide operational, financial, and administrative support across multiple branch locations. The role ensures accurate financial transactions, proper coding of expenditures, HR and payroll support, and vendor and contract management in a busy office environment.

This position is 100% in office with on-site presence at various city locations each day to support branch operations, space management, and program tracking.

Qualifications

• Associate’s degree or equivalent with 1 to 3 years experience in accounting, payroll and accounts payable.
• Advanced Excel, Power BI, and reporting skills required.
• Strong organizational and communication abilities.
• Willingness to travel 100% within Chicagoland daily.

Responsibilities

• Manage petty cash disbursements and deposits.
• Support HR and payroll processes and vendor management.
• Assist with invoicing, budgets, and financial review.
• Provide administrative support across multiple branches.
• Coordinate contracts, space use, and training materials.

Skills

Excel

Power BI

Attention to detail

Time management

Education

Associate’s degree or equivalent

Tools

Traction Rec

Paycom

Job description

Job Summary And Key Accountabilities

The Business Support Coordinator provides operational, financial, and administrative support across multiple branch locations. This role ensures accurate financial transactions, proper coding of expenditures, HR and payroll support, effective vendor and contract management, and systems support for hub and program leaders. The coordinator also supports branch operations, space management, and contribution tracking. The ideal candidate is organized, detail-oriented, adaptable, and able to work across multiple locations while maintaining compliance and operational efficiency. This role is 100% in office with on-site presence at a different city location each day to provide the best support to each location.

Scope Of Responsibilities

• Manage petty cash disbursements and accounts, cash transactions, and prepare bank deposits for daily pick-up.
• Process special check requests, assist with intake and recording of contributions.
• Assist with local invoicing and calendar management (rentals, events, etc.).
• Provide purchasing and vendor support: including new vendor set up.
• Contract and Facility Management support: including reservation requests, invoicing and tracking.
• Program build, review and maintenance support in Traction Rec.
• Provide training support for new hires and onboarding: including creation and maintenance of training guides.
• Branch Operations & Administrative Support.
• Financial and Budget Support: including monthly financial review, analysis, and yearly budget process.
• Assist with record retention.
• Attend meetings and training courses as required.
• Perform other duties as assigned.

Qualifications

• Associate’s degree or equivalent with 1 to 3 years prior experience in accounting, payroll and accounts payable.
• Computer savvy: skilled and comfortable with query and reporting tools including advanced skills with Microsoft Excel, Power BI, Traction Rec, Paycom.
• Strong organizational, communication, time management and teamwork abilities.
• Ability to travel 100% within the greater Chicagoland area on a daily basis and within the broader Y of Metro Chicago region as needed.