Administrative Aide, EE&C

Paycom; Chicago, Northern (IL, KY); Hybrid; USD 23,000 - 26,000; Full time

Job summary

The YMCA of Metropolitan Chicago is hiring an Administrative Aide for the Early Education & Care department in North Lawndale, Chicago, IL. This role provides essential administrative support to enable smooth department operations, including scheduling, filing, and coordinating events.

You will prepare reports, manage databases, handle inquiries, and assist in policy implementation while maintaining confidentiality and delivering strong customer service in a nonprofit environment.

Qualifications

• High school diploma or GED required; an associate degree in business or related field preferred.
• Minimum 2 years in administrative support; nonprofit experience preferred.
• Experience coordinating office activities and scheduling for multiple staff.

Responsibilities

• Provide administrative support to the EE&C department, including scheduling meetings and managing calendars.
• Prepare and distribute reports, presentations, and correspondence.
• Maintain accurate records and databases for department operations.
• Coordinate internal and external communications and follow-ups.
• Assist in policy development and procurement of office supplies and equipment.
• Support onboarding and training of new staff within the department.

Skills

Organizational skills

Communication

MS Office

Database management

Independent work

Problem solving

Customer service

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office Suite

Database management

Job description

# Administrative Aide, EE&CNorth Lawndale YMCA - Chicago, IL 60624## OverviewSalary Range$17.05 - $19.00 HourlyPosition TypeFull TimeEducation LevelHigh School Diploma or equivalent (GED)## DescriptionJob Purpose: - The Administrative Aide for the Early Education & Care (EE&C) department at YMCA of Metropolitan Chicago will provide essential administrative support to ensure the smooth operation of the department. This role is integral in assisting with the coordination and execution of various administrative tasks, enabling the team to focus on delivering high-quality early education and care services. Key Responsibilities: - Provide administrative support to the EE&C department, including scheduling meetings, managing calendars, and organizing departmental events. - Assist in the preparation and distribution of reports, presentations, and correspondence. - Maintain accurate and up-to-date records and databases related to department operations. - Coordinate communication within the department and with external partners, ensuring timely responses and follow-ups. - Support the team in the development and implementation of departmental policies and procedures. - Facilitate the procurement of office supplies and equipment, ensuring efficient use of resources. - Handle inquiries and provide information regarding departmental activities and programs. - Assist in the onboarding and training of new staff members within the department. - Perform other duties as assigned to support the overall mission and goals of the YMCA of Metropolitan Chicago.## QualificationsRequired Education: - High school diploma or equivalent required; an associate degree in business administration or a related field is preferred. Required Experience: - Minimum of 2 years of experience in an administrative support role, preferably within a non-profit or community service organization. - Experience in coordinating office activities and managing schedules for multiple team members. - Proven track record of handling confidential information with discretion and professionalism. Required Skills and Abilities: - Strong organizational skills with the ability to manage multiple tasks and priorities effectively. - Excellent written and verbal communication skills, with a keen attention to detail. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management. - Demonstrated ability to work independently as well as collaboratively within a team environment. - Strong problem-solving skills and the ability to anticipate needs and provide proactive solutions. - Customer service-oriented with a commitment to supporting the mission and values of the YMCA.