Business Operations Assistant

The Recap Group; New York (NY); On-site; USD 45,000 - 70,000; Full time

Job summary

An innovative digital entertainment company is seeking a bright and enthusiastic individual to support its CEO and overall operations. This role offers a unique opportunity to engage with iconic media content, combining creative ingenuity with data-driven strategies. The ideal candidate will excel in administrative support, showcasing exceptional organisational skills and a proactive mindset. Responsibilities include managing schedules, onboarding new team members, and supporting YouTube channel operations. Join a team dedicated to transforming classic television moments into engaging digital experiences, and be part of a dynamic environment that values creativity and collaboration.

Benefits

Paid Time Off

Training & Development opportunities

Healthcare contribution

Qualifications

• 1-3 years of experience in administrative support or operations.
• Proficiency in Microsoft Excel with pivot tables and VLOOKUP.
• Knowledge of YouTube CMS and social media analytics.

Responsibilities

• Provide high-level administrative support to the CEO.
• Manage general business operations and track project timelines.
• Support YouTube channels and assist with content uploads.

Skills

Administrative Support

Organisational Skills

Written English

Microsoft Excel

YouTube CMS

Problem-solving

Communication Skills

Education

Bachelor's Degree in Law

Bachelor's Degree in Business Administration

Bachelor's Degree in Media Studies

Bachelor's Degree in Communications

Tools

Microsoft Office

Google Workspace

Asana

Trello

Monday.com

Job description

The Recap Group is a leading digital entertainment company working with global media companies such as Fremantle and ITV, producers of popular talent shows like America’s Got Talent, The Voice, and more.

We are redefining how legacy television content finds new life in the digital age by combining creative ingenuity with data-driven strategies. Our goal is to transform classic TV moments into fresh, engaging, and viral content tailored for today’s online audiences. Our expertise includes content strategy, platform optimisation, and audience growth, ensuring that the magic of beloved shows reaches fans worldwide.

At our core, we are passionate about preserving the legacy of iconic talent shows while adapting them for the digital landscape. With billions of annual views and a growing network of platforms, The Recap Group is shaping the future of digital entertainment, one viral moment at a time.

We are seeking a bright and enthusiastic individual to support our CEO and overall operations. The ideal candidate will have excellent written English, impeccable organisational skills, the ability to think quickly, and use initiative.

The role involves a variety of tasks, including onboarding new team members, scheduling meetings, working in Excel, managing our YouTube channels, and assisting with licensing deals across TV and music.

Key Responsibilities

1. Provide high-level administrative support to the CEO, including scheduling, managing calendars, drafting correspondence, and arranging travel for engagements in New York or London.
2. Facilitate onboarding of new team members through documentation, training coordination, and integration into workflows.
3. Manage general business operations such as organising meetings, tracking project timelines, and maintaining communication across teams.
4. Use Microsoft Excel to organize and analyse data related to content performance, partnerships, and budgets.
5. Support YouTube channels by assisting with content uploads, metadata optimisation, analytics monitoring, and collaboration to boost engagement.
6. Assist with licensing deals by preparing contracts, tracking rights, and coordinating with legal and creative teams.
7. Proactively identify operational challenges, propose solutions, and handle ad-hoc tasks.
8. Participate in virtual and occasional in-person meetings in New York, London, or Los Angeles, taking notes, following up, and representing the company professionally.
9. Monitor and report on operational and YouTube performance, providing insights to inform strategic decisions.

Experience & Skills

• 1–3 years of experience in administrative support, operations, or digital media, preferably in entertainment or related creative industries.
• Outstanding written English, with strong editing and proofreading skills.
• Exceptional organisation skills, with the ability to multitask and meet deadlines.
• Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and formulas.
• Knowledge of YouTube CMS, Studio, and social media analytics.
• Quick thinking, initiative, and problem-solving abilities.
• Excellent communication skills for collaboration with teams, partners, and leadership.

• Educational background: Bachelor’s degree in Law, Business Administration, Media Studies, Communications, or equivalent experience.
• Technical skills: Proficiency in Microsoft Office, Google Workspace, and project management tools like Asana, Trello, or Monday.com.

Additional Benefits

• Paid Time Off (Vacation, Sick, Public Holidays)
• Training & Development opportunities
• Healthcare contribution