Executive/Business Operations Assistant

GrowthAssistant; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

An innovative company is seeking a highly organized Executive/Business Operations Assistant to support leadership in a dynamic environment. This role involves managing calendars, assisting with documentation, and ensuring effective communication between executives and teams. The ideal candidate will be proactive, detail-oriented, and possess strong project management skills. Enjoy the flexibility of a permanent work-from-home setup along with various bonuses and a comprehensive healthcare plan. If you thrive in a fast-paced setting and are eager to make an impact, this opportunity is perfect for you!

Benefits

Work From Home

Attendance Bonus

Performance Bonus

Anniversary Bonus

Referral Bonus

Holiday Paid Time Off

Paid Time Off

Healthcare Plan

Qualifications

• 2+ years of experience as an Executive Assistant or in Business Operations support.
• Strong project management skills and experience with PM tools.

Responsibilities

• Schedule/reschedule meetings, manage time zones, and prepare daily agendas.
• Act as a liaison between executives and teams, managing follow-ups and paperwork.

Skills

Project Management

Excel Skills

Communication Skills

Problem-Solving Mindset

Tech-Savvy

Tools

Google Suite

Slack

Project Management Tools

Job description

Join GrowthAssistant as Executive/Business Operations Assistant!

We’re looking for a highly organized and proactive Executive / Business Operations Assistant to support leadership with scheduling, documentation, and coordination tasks. If you thrive in a fast-paced, detail-oriented environment and enjoy problem-solving, this role is perfect for you! You'll help manage calendars, assist with research and documentation, and ensure smooth communication between executives and teams.

Salary Range: PHP 60,000 - 70,000 per month

Note: Rate/Salary will depend on your current competencies matched to the position’s job description and requirements based on the assessment results.

The Benefits

• Work Set-up: Permanent Work From Home
• Bonuses:
  • Attendance Bonus of $ 25 for every monthly perfect attendance
  • Performance Bonus
  • Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service
  • Referral Bonus of $ 300 for every successful referral
• Holiday Paid Time Off (PTO) for 7 days in a year
• Paid Time Offs (PTO) for 6 days in a year
• Healthcare Plan

Key Responsibilities

• Calendar & Meeting Coordination – Schedule/reschedule meetings, manage time zones, and prepare daily agendas.
• Meeting Preparation & Follow-Ups – Provide pre-meeting briefings, take meeting notes, summarize discussions, and track action items.
• Documentation Support – Create and refine 1-pagers, small decks, and reports as needed.
• Communication & Coordination – Act as a liaison between executives and teams, managing follow-ups and paperwork.
• Research & Process Improvement – Conduct research online (including ChatGPT), merge docs in Adobe, and learn new tools quickly.
• Project & Task Management – Assist with small operational projects and utilize project management tools effectively.

Must Haves

• 2+ years of experience as an Executive Assistant or in Business Operations support.
• Strong project management skills and experience with PM tools.
• Basic to intermediate Excel skills.
• Excellent English communication (both written and verbal).
• Familiarity with Google Suite, Slack, and task management tools.
• A fast learner with a problem-solving mindset who can work independently.
• Tech-savvy, detail-oriented and service-oriented with a positive attitude.
• Ability to work PST hours (Pacific Standard Time).

Nice to Have

• Experience with Medicare/Medicaid enrollment or health insurance admin processes.
• Background in working with medical providers or healthcare operations.

If you're ready to take on a high-impact operations role and support executives in a fast-paced environment, apply today!