Business Operations Administrator

Copilot Net LLC; Allen (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Copilot Net LLC is seeking a highly organized Business Operations Administrator to support day-to-day operations across multiple departments in Allen, Texas. The role collaborates with leadership, Field Operations, Project Management, Finance, and internal teams to keep processes and records organized and running smoothly.

The ideal candidate learns quickly, takes initiative, and can handle multiple priorities. A bachelor’s degree is preferred, and extensive experience is not required.

Qualifications

• Bachelor's degree preferred.
• Strong organizational and follow-up skills.
• Detail-oriented with the ability to manage multiple priorities.
• Ability to learn quickly and adapt to new processes.
• Proactive, initiative-taker with strong problem-solving.
• Ability to work independently while keeping management informed.
• Proficiency with Microsoft 365 apps (Outlook, Teams, Excel, SharePoint).

Responsibilities

• Support day-to-day business and administrative operations.
• Coordinate onboarding/offboarding for employees and contractors.
• Maintain personnel, contractor, and operational records.
• Track documents, contracts, certifications, and compliance items.
• Maintain internal files, spreadsheets, databases, and records.
• Track equipment, inventory, assignments, transfers, and returns.
• Assist with badges, equipment distribution, and new-hire packages.
• Coordinate purchasing requests, vendors, and subscriptions.
• Assist with expense and purchasing documentation.
• Follow up on outstanding requests and action items.
• Prepare reports, trackers, and status updates for management.
• Help document and improve internal procedures and workflows.
• Assist with improving internal forms, trackers, dashboards, apps, and digital tools when needed.
• Support additional administrative, operational, and special projects as assigned.

Skills

Organizational skills

Attention to detail

Multitasking

Learning agility

Proactive mindset

Problem-solving

Independent working

Microsoft 365 proficiency

Education

Bachelor's degree preferred

Tools

Outlook

Teams

Excel

SharePoint

Job description

Copilot Net LLC is seeking a highly organized, proactive, dependable, and adaptable Business Operations Administrator to support day-to-day business operations across multiple departments.

This role will work closely with leadership, Field Operations, Project Management, Finance, and other internal teams to help keep administrative processes, employee and contractor documentation, equipment, purchasing, tracking systems, and operational workflows organized and running efficiently.

We are looking for someone who is intelligent, dependable, learns quickly, takes initiative, and is comfortable handling multiple responsibilities. Extensive experience is not required. A bachelor’s degree is preferred.

Key Responsibilities

• Support day-to-day business and administrative operations
• Coordinate employee and contractor onboarding and offboarding
• Maintain personnel, contractor, and operational tracking records
• Track required documents, contracts, certifications, and compliance items
• Maintain organized internal files, spreadsheets, databases, and company records
• Track company equipment, inventory, assignments, transfers, and returns
• Assist with employee badges, equipment distribution, and new-hire packages
• Coordinate purchasing requests, approved company orders, vendors, and subscriptions
• Assist with expense and purchasing documentation
• Follow up on outstanding requests, documents, and action items
• Prepare reports, trackers, and status updates for management
• Help document and improve internal procedures and workflows
• Assist with improving internal forms, trackers, dashboards, apps, and digital tools when needed
• Support additional administrative, operational, and special projects as assigned

Qualifications

• Strong organizational and follow-up skills
• Dependable with strong attention to detail
• Ability to manage multiple responsibilities and priorities
• Ability to learn quickly and adapt to new processes
• Proactive and willing to take initiative
• Strong problem-solving skills
• Comfortable working independently while keeping management informed
• Strong Microsoft 365 skills, including Outlook, Teams, Excel, SharePoint, and related tools
• Comfortable learning new software, apps, and internal systems
• Previous experience in administration, operations, project coordination, office management, or a similar role is preferred but not required

Additional Skills – Strong Plus

• Experience improving internal apps, workflows, forms, dashboards, or tracking systems
• Familiarity with workflow automation or low-code/no-code platforms
• Basic knowledge of coding, scripting, databases, or software development
• Advanced programming experience is not required

What We Value

We are looking for someone who is motivated, conscientious, curious, reliable, and willing to take ownership of their work. We value initiative, good judgment, strong follow-through, and the ability to learn and grow with the company.