Business Office Specialist - Accounts Payable

Arlington Public Schools (MA); Arlington (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Arlington Public Schools in Arlington, MA is seeking a Business Office – Accounts Payable professional to support procurement compliance and district purchasing procedures. The role emphasizes accurate clerical work and confidentiality.

Responsibilities include coordinating purchase orders, processing vendor inquiries, preparing warrants, and liaising with the Comptroller’s Office in a fast-paced environment.

Qualifications

• Degree in any field from an accredited institution and/or relevant training or certification in office administration is preferred.
• General knowledge of standard office procedures and clerical/secretarial duties.
• Proofreading for grammar, punctuation, and spelling; proper format and completeness.
• Ability to use independently a variety of computer applications including MUNIS, MS Office, Google Suite.
• MUNIS experience preferred.
• Ability to prioritize tasks in a fast-paced environment with interruptions.
• Confidential work capability and independent decision-making.

Responsibilities

• Coordinate purchase orders and invoices for the computer generated payment system district-wide.
• Respond to vendor and staff inquiries professionally and research to completion.
• Prepare a bi-weekly warrant.
• Liaison with the Comptroller’s Office.
• Process daily mail.
• Prepare finalized warrant reports for distribution.
• Coordinate with Facilities Administrator and Community Ed Administrator on warrant dates and batch entries.
• Assist Business Office Administration with specific projects from Finance leadership.

Skills

Office administration

Proofreading

MUNIS experience

MS Office

Google Suite

Independent decision-making

Confidentiality

Prioritization

Education

Degree in any field or relevant training/certification

Tools

MUNIS

Microsoft Office

Google Suite

Job description

Job Description

POSITION: Business Office – Accounts Payable

JOB GOAL: To Support the Business Office and Comply with State Procurement Law and District Purchasing Procedures

• Degree in any field from an accredited institution and/or relevant training or certification in office administration is preferred.
• General knowledge of standard office procedures that includes a variety of clerical and/or secretarial duties.
• Proofreading skills for correcting grammar, punctuation, and spelling errors of typed material and for proper format, accuracy, and completeness.
• Ability to use independently and stay current with a variety of computer applications, i.e. MUNIS, Microsoft Office, Google Suite, and other software programs, and to navigate on line environments effectively with little supervision in a manner necessary to complete tasks assigned.
• MUNIS Experience Preferred.
• Ability to prioritize tasks and work assignments is essential, particularly in this fast-paced environment with frequent interruptions.
• Capacity to work in a confidential manner
• A moderate degree of independent decision-making and knowledge of the function of the work environment.

ARLINGTON PUBLIC SCHOOLS

ARLINGTON, MASSACHUSETTS 02476

Job Description

POSITION: Business Office – Accounts Payable

JOB GOAL: To Support the Business Office and Comply with State Procurement Law and District Purchasing Procedures

Qualifications

• Degree in any field from an accredited institution and/or relevant training or certification in office administration is preferred.
• General knowledge of standard office procedures that includes a variety of clerical and/or secretarial duties.
• Proofreading skills for correcting grammar, punctuation, and spelling errors of typed material and for proper format, accuracy, and completeness.
• Ability to use independently and stay current with a variety of computer applications, i.e. MUNIS, Microsoft Office, Google Suite, and other software programs, and to navigate on line environments effectively with little supervision in a manner necessary to complete tasks assigned.
• MUNIS Experience Preferred.
• Ability to prioritize tasks and work assignments is essential, particularly in this fast-paced environment with frequent interruptions.
• Capacity to work in a confidential manner
• A moderate degree of independent decision-making and knowledge of the function of the work environment.

Performance Responsibilities

• Coordinate purchase orders and invoices for computer generated payment system wide
• Respond to inquiries from vendors and staff in a professional manner and research inquiries through completion
• Prepare a bi-weekly warrant
• Liaison with Comptroller’s Office
• Process daily mail
• Prepare finalized warrant reports for distribution
• Coordinate with the Facilities Administrator and Community Ed Administrator on the dates of the Warrant and all their Batch entries that are included in the bi-weekly warrants.
• Assist Business Office Administration with specific projects as assigned by the Assistant Superintendent for Finance and Operations or Assistant Director of Finance.

TERMS OF EMPLOYMENT: 35 hours per week, 52 weeks per year

REPORTS TO: Assistant Superintendent of Finance and Operations and Director of Finance

SALARY/BENEFITS: In accordance with AEA Unit C Contract

The Arlington Public Schools are committed to creating an inclusive and safe learning and working environment that reflects a diversity of perspectives, values, and experiences. We welcome staff who are aware of the role that bias and prejudice play in society, are creative and willing to try new approaches, and are reflective about their daily practice. We are looking for candidates who welcome a challenge, are eager to collaborate and contribute to the success of students, are ready to engage in two-way partnership with families, and who will contribute their diverse talents to the organization as a whole.