Accounts Payable Specialist - School District Operations

TrulyHired; Arlington (MA); On-site; USD 52,000 - 78,000; Full time

Job summary

Arlington Public Schools in Arlington, MA seeks a Business Office - Accounts Payable professional to support the district's procurement and payment processes. Responsibilities include coordinating purchase orders, processing invoices, and liaising with the Comptroller's Office to ensure timely warrants.

Qualifications include a degree, strong proofreading, familiarity with MUNIS, Microsoft Office, and Google Suite, and the ability to work independently in a confidential, fast-paced environment.

Qualifications

• Degree in any field and/or relevant training or certification in office administration.
• General knowledge of standard office procedures and clerical duties.
• Proofreading skills for grammar, punctuation, and spelling.
• Proficient with computer applications (MUNIS, Microsoft Office, Google Suite) and online environments.
• MUNIS experience preferred.
• Ability to prioritize tasks in a fast-paced environment with interruptions.
• Ability to work confidentially.
• Independent decision-making knowledge of the work environment.

Responsibilities

• Coordinate purchase orders and invoices for computer generated payment system wide.
• Respond to inquiries from vendors and staff in a professional manner and research inquiries through completion.
• Prepare a bi-weekly warrant.
• Liaison with Comptroller's Office.
• Process daily mail.
• Prepare finalized warrant reports for distribution.
• Coordinate with the Facilities Administrator and Community Ed Administrator on warrant dates and batch entries for bi-weekly warrants.
• Assist Business Office Administration with specific projects as assigned by the Assistant Superintendent for Finance and Operations or Assistant Director of Finance.

Skills

Proofreading

Confidentiality

Prioritize tasks

Independent decision making

Computer literacy

Education

Degree in any field

Tools

MUNIS

Microsoft Office

Google Suite

Job description

Arlington Public Schools in Arlington, MA seeks a Business Office - Accounts Payable professional to support the district's procurement and payment processes. Responsibilities include coordinating purchase orders, processing invoices, and liaising with the Comptroller's Office to ensure timely warrants.

Qualifications include a degree, strong proofreading, familiarity with MUNIS, Microsoft Office, and Google Suite, and the ability to work independently in a confidential, fast-paced environment.