Business Office Specialist - Accounts Payable

TrulyHired; Arlington (MA); On-site; USD 52,000 - 78,000; Full time

Job summary

Arlington Public Schools in Arlington, MA seeks a Business Office - Accounts Payable professional to support the district's procurement and payment processes. Responsibilities include coordinating purchase orders, processing invoices, and liaising with the Comptroller's Office to ensure timely warrants.

Qualifications include a degree, strong proofreading, familiarity with MUNIS, Microsoft Office, and Google Suite, and the ability to work independently in a confidential, fast-paced environment.

Qualifications

• Degree in any field and/or relevant training or certification in office administration.
• General knowledge of standard office procedures and clerical duties.
• Proofreading skills for grammar, punctuation, and spelling.
• Proficient with computer applications (MUNIS, Microsoft Office, Google Suite) and online environments.
• MUNIS experience preferred.
• Ability to prioritize tasks in a fast-paced environment with interruptions.
• Ability to work confidentially.
• Independent decision-making knowledge of the work environment.

Responsibilities

• Coordinate purchase orders and invoices for computer generated payment system wide.
• Respond to inquiries from vendors and staff in a professional manner and research inquiries through completion.
• Prepare a bi-weekly warrant.
• Liaison with Comptroller's Office.
• Process daily mail.
• Prepare finalized warrant reports for distribution.
• Coordinate with the Facilities Administrator and Community Ed Administrator on warrant dates and batch entries for bi-weekly warrants.
• Assist Business Office Administration with specific projects as assigned by the Assistant Superintendent for Finance and Operations or Assistant Director of Finance.

Skills

Proofreading

Confidentiality

Prioritize tasks

Independent decision making

Computer literacy

Education

Degree in any field

Tools

MUNIS

Microsoft Office

Google Suite

Job description

Job Description

ARLINGTON PUBLIC SCHOOLS

ARLINGTON, MASSACHUSETTS 02476

JOB DESCRIPTION

POSITION: Business Office - Accounts Payable

JOB GOAL: To Support the Business Office and Comply with State Procurement Law and District Purchasing Procedures

QUALIFICATIONS:

• Degree in any field from an accredited institution and/or relevant training or certification in office administration is preferred.
• General knowledge of standard office procedures that includes a variety of clerical and/or secretarial duties.
• Proofreading skills for correcting grammar, punctuation, and spelling errors of typed material and for proper format, accuracy, and completeness.
• Ability to use independently and stay current with a variety of computer applications, i.e. MUNIS, Microsoft Office, Google Suite, and other software programs, and to navigate on line environments effectively with little supervision in a manner necessary to complete tasks assigned.
• MUNIS Experience Preferred.
• Ability to prioritize tasks and work assignments is essential, particularly in this fast-paced environment with frequent interruptions.
• Capacity to work in a confidential manner
• A moderate degree of independent decision-making and knowledge of the function of the work environment.

PERFORMANCE RESPONSIBILITIES:

• Coordinate purchase orders and invoices for computer generated payment system wide
• Respond to inquiries from vendors and staff in a professional manner and research inquiries through completion
• Prepare a bi-weekly warrant
• Liaison with Comptroller's Office
• Process daily mail
• Prepare finalized warrant reports for distribution
• Coordinate with the Facilities Administrator and Community Ed Administrator on the dates of the Warrant and all their Batch entries that are included in the bi-weekly warrants.
• Assist Business Office Administration with specific projects as assigned by the Assistant Superintendent for Finance and Operations or Assistant Director of Finance.

TERMS OF EMPLOYMENT: 35 hours per week, 52 weeks per year

REPORTS TO: Assistant Superintendent of Finance and Operations and Director of Finance

SALARY/BENEFITS: In accordance with AEA Unit C Contract

The Arlington Public Schools are committed to creating an inclusive and safe learning and working environment that reflects a diversity of perspectives, values, and experiences. We welcome staff who are aware of the role that bias and prejudice play in society, are creative and willing to try new approaches, and are reflective about their daily practice. We are looking for candidates who welcome a challenge, are eager to collaborate and contribute to the success of students, are ready to engage in two-way partnership with families, and who will contribute their diverse talents to the organization as a whole.