Accounts Payable Specialist - School Finance & Procurement

Arlington Public Schools (MA); Arlington (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Arlington Public Schools in Arlington, MA is seeking a Business Office – Accounts Payable professional to support procurement compliance and district purchasing procedures. The role emphasizes accurate clerical work and confidentiality.

Responsibilities include coordinating purchase orders, processing vendor inquiries, preparing warrants, and liaising with the Comptroller’s Office in a fast-paced environment.

Qualifications

• Degree in any field from an accredited institution and/or relevant training or certification in office administration is preferred.
• General knowledge of standard office procedures and clerical/secretarial duties.
• Proofreading for grammar, punctuation, and spelling; proper format and completeness.
• Ability to use independently a variety of computer applications including MUNIS, MS Office, Google Suite.
• MUNIS experience preferred.
• Ability to prioritize tasks in a fast-paced environment with interruptions.
• Confidential work capability and independent decision-making.

Responsibilities

• Coordinate purchase orders and invoices for the computer generated payment system district-wide.
• Respond to vendor and staff inquiries professionally and research to completion.
• Prepare a bi-weekly warrant.
• Liaison with the Comptroller’s Office.
• Process daily mail.
• Prepare finalized warrant reports for distribution.
• Coordinate with Facilities Administrator and Community Ed Administrator on warrant dates and batch entries.
• Assist Business Office Administration with specific projects from Finance leadership.

Skills

Office administration

Proofreading

MUNIS experience

MS Office

Google Suite

Independent decision-making

Confidentiality

Prioritization

Education

Degree in any field or relevant training/certification

Tools

MUNIS

Microsoft Office

Google Suite

Job description

Arlington Public Schools in Arlington, MA is seeking a Business Office – Accounts Payable professional to support procurement compliance and district purchasing procedures. The role emphasizes accurate clerical work and confidentiality.

Responsibilities include coordinating purchase orders, processing vendor inquiries, preparing warrants, and liaising with the Comptroller’s Office in a fast-paced environment.