Accounts Payable Specialist

East St Louis School District #189; East St. Louis (IL); On-site; USD 38,000 - 65,000; Full time

Benefits offered by this job

Employer-paid medical insurance

Vision and dental insurance

IMRF/TRS retirement

Life insurance $50,000

Family coverage options

Job summary

East St Louis School District #189 is seeking an Accounts Payable Specialist to manage invoices, ensure accurate payments, and maintain AP records. The role supports the Finance - Accounts Payable team and reports to the Finance Supervisor.

Responsibilities include processing purchase orders, reconciling invoices, and maintaining internal controls, with a focus on accuracy and timely payments in a 260-day work year.

Qualifications

• Associates or Bachelor's Degree in Accounting or related field with coursework in business, math, accounting, and bookkeeping.
• Some bookkeeping or accounting experience preferred.
• Knowledge of accounting and bookkeeping principles.

Responsibilities

• Process purchase orders and invoices for payment and input data into the accounting system to keep records accurate.
• Research discrepancies in invoice amounts and related details, communicating with vendors to reconcile.
• Input and maintain data in the accounting system for accounts payable.
• Reconcile accounts payable batches and process payment checks or wires as directed.
• Develop reporting procedures and internal controls for timely, accurate reporting and record-keeping.
• Maintain orderly accounts payable records and filing systems.
• Prepare correspondence to clients documenting activities and balances regarding accounts payable.

Skills

Accounting knowledge

Organizational skills

Time management

Communication

Problem solving

Confidentiality

Collaboration

Education

Associates or Bachelor's Degree in Accounting

Course work in business, math, accounting, and bookkeeping

Tools

Excel

Word

Accounting software

Job description

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Openings as of 8/28/2026

Accounts Payable Specialist JobID: 4232

• Position Type: District and School Support Positions - Non-Cert/ Accounts Payable
• Date Posted: 8/26/2026
• Location: 189 Board of Education Administration Building
• Date Available:

TITLE: Accounts Payable CLASSIFICATION: Administrative/NonUnion

FLSA: Exempt DEPARTMENT: Finance -Accounts Payable

SALARY:$38,000 -$65,000 WORK YEAR: 260-Day Schedule

REPORTS TO: Finance Supervisor

Benefits: 100% employer-paid premiums for employee medical, vision, and dental insurance, IMRF/TRS retirement, $ 50,000 life insurance policy, and family, spouse, and dependent coverage options

ACCOUNTS PAYABLE SPECIALIST

Under the direct supervision of the Finance Supervisor, the Accounts Payable Specialist assists in the administration of the school district's accounts payable function, ensuring the accuracy of invoices to be paid, and the timely payment of school district expenses, maintaining accurate account balances, in conformance with school district policies and practices as well as applicable laws and regulations.

Essential Functions

• Assists in administering the school district's accounts payable function, including the processing of purchase orders and invoices for payment, and inputting and maintaining data and information into the accounting system regarding accounts payable to ensure records are accurate and up-to-date.
• Researches discrepancies regarding the accuracy of invoice amounts, word counts, etc. for the purpose of ensuring accuracy and implementing corrective measures, communicating with vendors, consultants, translators, or others as needed to reconcile.
• Assists in inputting and maintaining all data and information into the accounting system regarding accounts payable.
• Reconciles accounts payable invoice batches, and processes payment checks or wire payments as directed.
• Develops reporting procedures and internal controls for timely and accurate completion of reporting and record-keeping requirements.
• Maintains accounts payable records for accurate and up‑to‑date filing and record‑keeping.
• Composes correspondence to clients as needed for the purpose of documenting activities, providing written reference and/or conveying information regarding accounts payable issues, balances, etc.

Additional Duties

• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

• Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Knowledge, Skills and Abilities

• Knowledge of accounting and bookkeeping principles.
• Organizational and time management skills.
• Ability to report work orally or in writing to supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, performs complex arithmetic operations and use calculators.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
• Ability to problem‑solve job‑related issues.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding school district financial and other information.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Physical and Mental Demands, Work Hazards

• Works in standard office building environments

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Associates or Bachelor's Degree in Accounting or related field, with course work in business, math, accounting, and bookkeeping and record keeping.
• Some successful bookkeeping or accounting experience preferred.

Postings current as of 8/28/2026 11:36:51 AM CST.

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