Accounts Payable Specialist

Evanston/Skokie School District 65; Evanston (IL); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Medical and Dental Insurance

Pet insurance

Illinois Municipal Retirement Fund

Job summary

The Accounts Payable Specialist role at Evanston/Skokie School District 65 supports timely and accurate processing of invoices and contract payments for schools, families and staff. You will reconcile records, maintain documentation and provide training on financial practices to ensure compliance with district policies.

Reports to the Business Manager and participates in department activities, assisting with vendor communications and payment processing as needed.

Qualifications

• High school diploma or GED required.
• Two years of relevant accounting experience requested.
• Ability to interpret financial data and communicate clearly.

Responsibilities

• Enter and process invoices in accordance with district procedures.
• Communicate with staff, vendors and contractors regarding payments.
• Reconcile procurement cards and maintain documentation for payments.
• Maintain financial files, POs, invoices and travel expense reports with accuracy.
• Provide training and support on district financial systems and procedures.
• Assist in department meetings and trainings as needed.

Skills

Attention to detail

Communication

Analytical thinking

Education

High school diploma or GED

Tools

Microsoft Office

Google Suite

ERP/Accounting software

Job description

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Openings as of 8/28/2026

Accounts Payable Specialist JobID: 3883

• Position Type:
  Central Office/ Accounts Payable
• Date Posted:
  8/6/2026
• Date Available:
  ASAP

The Accounts Payable Specialist reports directly to the Business Manager and helps to ensure that the department is partnering collaboratively with schools, families and staff to enable equitable outcomes for all children. The Accounts Payable Specialist is responsible for the accurate processing of payments for approved invoices and contract payments; recording, updating and reconciling related financial information; and providing training and support to other district staff members in accounting and procurement practices. The Accounts Payable Specialist ensures that the district remains in compliance with established policies and regulatory guidelines.

• Enters and processes invoices in accordance with established procurement and accounting practices to ensure timely payment of goods and services.
• Communicates with department staff and vendors and contractors regarding the status and payment of procured goods and services.
• Reconciles procurement card (P-card) purchases and transactions to ensure appropriate documentation and timely payment of goods and services.
• Maintains financial information, files, spreadsheets and records – including but not limited to purchase orders, invoices, shipment verification and travel expense reports - with attention to detail and accuracy.
• Reconciles financial information (e.g. verify prices and extensions on invoices, match invoices with purchase order, etc.) to maintain accurate account balances.
• Conducts research and investigates discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, p-cards, etc.).
• Responds to inquiries from staff, administration, and vendors with timeliness and accuracy.
• Providessupport and training to department staff as needed on financial systems and established district policies and procedures.
• Participates in department meetings and in-service trainings/workshops as needed.
• Performs any other duties as assigned.

QUALIFICATIONS:

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully.

Education: A high school diploma or GED required.

Experience: Two (2) years of relevant experience required, including exposure to an automated accounting system.

Language Skills: Reads and interprets general business and professional journals, technical procedures, or regulations. Writes reports, correspondence, and manuals. Effectively presents and responds to questions from managers and the public.

Mathematical Skills: Adds, subtracts, multiplies, and divides in all units of measure, using whole numbers, common fractions, and decimals. Computes rate, ratio, and percent and draws and interprets bar graphs.

Reasoning Ability: Solves practical problems and deals with a variety of concrete variables in situations where only limited standardization exists. Interprets a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills: Microsoft Office, Google, Infinite Visions/ERP Pro, Google Suites

Salary and Benefits (2026-2027)

Secretarial and Clerical Salary Schedule - Track G/Step 1 - $25.89/hr

Salary Range: $49,967.70-$61,200.30

Benefits include:

• Medical and Dental Insurance
  • Pet insurance
• Illinois Municipal Retirement Fund pension plan

Selection Process:

Qualified applicants will be contacted for an interview.

Every Child, Every Day, Whatever It Takes

Postings current as of 8/28/2026 9:36:07 AM CST.

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