Business Office Manager (BOM)

Woods & Co; Ottawa (IL); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

Advancement opportunities

Medical benefits

Wellness programs

401(k) match

Referral program

Paid time off

Paycom payroll

Job summary

Woods & Co in Ottawa, IL seeks an experienced finance and HR coordinator to manage community financial operations, payroll, and HR support for the Executive Director. You will oversee accounts payable/receivable, resident billing, and ensure compliant record-keeping.

You will process payroll, update resident and employee statuses, and provide onboarding and orientation assistance. The role emphasizes compassionate interaction with residents and families, upholding the company values across

Qualifications

• Highschool diploma or GED required.
• 2+ years of bookkeeping or accounting experience.
• Assists residents in obtaining and maintaining Medicaid financial assistance.
• Proficient understanding of HR functions including onboarding, orientation, and payroll.
• Strong organizational and time-management abilities.
• Mentor, motivate, and inspire team members.
• Exceptional interpersonal skills.

Responsibilities

• Efficiently manages Community financial operations including accounts receivable and accounts payable activities.
• Manages resident billing procedures, ensuring compliance with collection policies and maintaining record-keeping standards.
• Provides human resource support to the Executive Director including assisting with interviews, new hire processing, onboarding compliance, and orientation.
• Processes payroll activities including review, verification, and final submission for approval.
• Oversees modifications in resident and employee statuses, ensuring all records are kept up-to-date, organized, and compliant with policy and regulation.
• Engages with residents and families in a compassionate and impactful manner, cultivating a warm and supportive environment where the values of love, compassion, and dignity are reflected in every interaction.

Skills

Bookkeeping

Payroll processing

HR support

Interpersonal skills

Organizational skills

Education

High school diploma or GED

Tools

Paycom

Job description

Responsibilities:Efficiently manages Community financial operations including accounts receivable and accounts payable activitiesManages resident billing procedures, ensuring compliance with collection policies and maintaining record-keeping standardsProvides human resource support to the Executive Director including assisting with interviews, new hire processing, onboarding compliance, and orientationProcesses payroll activities including review, verification, and final submission for approvalOversees modifications in resident and employee statuses, ensuring all records are kept up-to-date, organized, and compliant with policy and regulationEngages with residents and families in a compassionate and impactful manner, cultivating a warm and supportive environment where the values of love, compassion, and dignity are reflected in every interactionQualifications:Highschool diploma or GED equivalent required2+ years of bookkeeping or accounting experienceAssists residents in obtaining and maintaining financial assistance through MedicaidProficient understanding of HR functions including onboarding, orientation, and payrollStrong organizational and time-management abilitiesDisplays readiness to mentor, motivate, and inspire team membersDemonstrates exceptional interpersonal skillsBenefits:Advancement and professional growth opportunitiesComprehensive medical, dental, and vision benefit packagesEAP & wellness programs401(k) with biweekly employer match*Outside-In Employee Referral ProgramIntentional work-life balance supported with competitive Paid Time Off*Self-service payroll & accuracy tools (Paycom)*Benefits and eligibility may vary based on employment status (full-time/part-time)