Business Office Manager

Greenbrier Senior Living; Owatonna (MN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, and vision benefits

Paid Time Off (PTO) & Holiday Pay

Job summary

A premier senior living community in Minnesota is seeking a Business Office Manager to oversee administrative functions and manage personnel. The ideal candidate will possess a Bachelor's degree and a minimum of three years' experience in a managerial role, preferably in the health care or hospitality sectors. Responsibilities include coordinating training, managing payroll, and ensuring compliance with financial goals. This role offers competitive pay, great benefits, and opportunities for career advancement.

Qualifications

• Minimum of three years managerial experience in office management.
• Experience in senior living, health care or hospitality preferred.
• Minimum of three (3) years managerial experience preferably in the accounting, bookkeeping, or office management industry.

Responsibilities

• Assist in administration and personnel management.
• Oversee business office functions including billing and accounts processing.
• Ensure compliance with budgetary goals.
• Perform management duties in the absence of the Executive Director.
• Oversee business office functions including marketing support, tours, billing, AR/AP, and deposits.
• Participate in planning and implementing strategies for efficient operation.
• Post ledgers, balance and reconcile resident accounts.
• Ensure operations align with the approved budget and financial goals.
• Assist in developing Operating and Capital Expenditure Budgets.
• Maintain liaison with residents and communities; stay informed of needs.
• Serve as principal telephone and office receptionist when needed.
• Other duties as assigned.

Skills

Managerial experience

Communication skills

Organizational skills

Time management

Education

Bachelor’s degree in Hospitality or related field

Master’s degree (preferred)

Job description

3107 Timberlake Road
Vestavia Hills, AL35243

Greenbrier Senior Living

Business Office Manager

About the Company

We are a premier senior living retirement community dedicated to creating a welcoming, warm environment for the residents who call our community home. We offer competitive pay, comprehensive rewards program, and a true team environment. If you are looking for a challenging and highly rewarding career, we want to hear from you!

What You Will Do

• Assist in the administration, selection, employment, discipline, and discharge of all personnel in accordance with administrative policy.
• Coordinate training for new and existing employees.
• Maintain associate timecards and submit payroll to HR and maintain other employment records as necessary.
• Perform management duties in the absence of the Executive Director.
• Oversee the functions of the business office including assisting with marketing functions, conducting community tours, coordinate billing, accounts receivable and payable processing, and making bank deposits.
• Participate in planning and implementing strategies established for the efficient and effective operation of the community.
• Post ledgers, balance and reconcile individual resident accounts.
• Ensure efficient operations and compliance with the financial goals established in the approved budget.
• Assist in development of Operating and Capital Expenditure Budget for the community.
• Maintain a close liaison with residents and their organizations and communities, keeping informed at all times of their desires and requirements.
• Serve as principal telephone and office receptionist as necessary during business hours.
• Other duties as assigned by supervisor.

Supervisory Responsibilities

• The position falls under the direct supervision of the Executive Director and is expected to perform independently and exercise good judgment. The position supervises, directs, and reviews the work of the Concierge(s) and is responsible for and participates in performance appraisals, disciplinary actions and employment decisions.

Why You Are Qualified

The ideal candidate will have the following:

• Bachelor’s degree in Hospitality, Health Care, Business Administration or a health-related field required; Master’s degree a plus.
• Minimum of three (3) years managerial experience preferably in the accounting, bookkeeping, or office management industry required.
• Senior living, health care or hospitality experience preferred.
• On a daily basis, throughout the workday: Must be capable of sitting, standing, walking, climbing stairs, reaching, turning, bending, stooping, crouching and kneeling, reaching over the head, grasping with both hands, and fine manipulation.

Why You Should Apply

• Competitive pay.
• Great benefits including medical, dental, vision, life insurance and more.
• Excellent growth and advancement opportunities.
• Generous Paid Time Off (PTO) & Holiday Pay programs

Hired candidates will be required to successfully complete a criminal background check, valid references, pre-employment drug test, physical and proof of employment eligibility. EOE.

Equal Opportunity Employer, including disabled and veterans.