Business Office Manager

Whitney Rehabilitation Care Center; Hamden (CT); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Dental insurance

Vision insurance

Life insurance

Disability insurance

Referral program

Paid training

Paid sick time

Job summary

Whitney Rehabilitation Care Center is seeking a proficient Business Office Manager to lead the facility's financial operations, including accounting, billing, and collections. The role requires coordinating with administrators and department heads to ensure compliant and efficient processes.

The ideal candidate has healthcare office management experience, knowledge of Medicaid/Medicare billing, and strong organizational skills to manage ledgers, accounts receivable, and reporting tasks.

Qualifications

• High School Diploma or Equivalent required.
• College degree preferred.
• At least 1 year experience as a Business Office Manager in healthcare.

Responsibilities

• Plan, develop, organize, implement, evaluate and direct the facility's business office functions.
• Interpret the facility's accounting policies and procedures to employees, residents, and visitors.
• Assist department directors in developing accounting policies and procedures and establish interdepartmental rapport.
• Monitor internal controls to assure compliance with procedures.
• Represent the facility and participate in meetings as required.
• Assist in informing patients/family about Medicare/Medicaid or other financial assistance programs and refer to Social Service Director.

Skills

Accounting

Healthcare administration

Education

High School Diploma or Equivalent

College Degree preferred

Tools

PCC

RFMS

Job description

Business Office Manager

Whitney Rehabilitation Care Center is looking for aBusiness Office Managerto join our team!

Whitney Rehabilitation Care Centerhas been providing excellent care to the community for over 50 years. Privately owned and operated, we offer short-term and long-term skilled nursing care and rehabilitation as well as outpatient therapy. Whitney Rehabilitation Care Center hasbeen given a 5 Star rating for Quality Measures by the Center for Medicare and Medicaid Services. We are charter members of the Yale Preferred Provider Post-Acute Care Network and recognized as a Tier 1 provider for Hartford Healthcare.

Benefits

• Health insurance
• Paid time off
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Referral program
• Paid training
• Paid sick time
• Private pay and collections incentive bonuses

Position Summary

The primary purpose of the business office manager position is to direct the overall business office activities, accounting functions, and process assigned information for the facility in accordance with current applicable federal, state and local standards, guidelines and regulations, as directed by the Administrator, Owner and/or Chief Financial Officer.

Business Office Manager Responsibilities:

• Plan, develop, organize, implement, evaluate and direct the facility's business office functions.

• Interpret the facility's accounting policies and procedures to employees, residents, family members, visitors, government agencies, etc as necessary.

• Assist department directors in the development and use of accounting policies and procedures and establish a rapport in and between departments so that each can realize the importance of accurate reporting procedures.

• Monitor internal controls to assure compliance with established procedures.

• Represent the facility and participate in meetings as required.

• Assist by providing information to patients/family members as to Medicare/Medicaid, or other financial assistance programs available to the patient or refer them to the Social Service Director.

• Serve as liaison to the Administrator, medical staff and other professional supervisory staff.

• Assist in standardizing the methods in which work will be accomplished.

• Establish and maintain a system of financial recordkeeping to include ledgers, recording payments, writing receipts, posting cash journals, prepare and make bank deposits, etc.

• Establish and maintain a system of accounts payable, to include invoicing, purchase orders, pay vouchers, check register, ledgers, etc. as necessary

• Maintain the general ledger to include the preparation of journal entries, coding of invoices, account analysis and reconciliation, closing books, setting up new accounts, etc as necessary or instructed

• Prepare and mail statements.

• Monitor and collect accounts receivables.

• Assistin the establishment and maintenance of an adequate filing system.

• Perform functions of computer data entries as necessary

Requirements of the Business Office Manager:

High School Diploma or Equivalent;College Degree Preferred.

At least (1) year experience as a Business Office Manager in a healthcare setting.

Experience working with PCC and RFMS a plus.

Experience with the CT Medicaid application process preferred

Experience with Collections and Accounts Receivable required

Experience with applying for Medicaid for Long Term Care required