Business Office Manager

The Enclave at Gilbert Senior Living; Gilbert (AZ); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player in senior living is seeking a dedicated Business Office Manager. This role is pivotal in ensuring smooth operations at the front desk and managing community records. You'll lead a team, maintain confidentiality, and ensure compliance with financial processes. If you have a passion for helping others and possess strong organizational skills, this is a fantastic opportunity to make a meaningful impact in a supportive environment. Join a company that values compassion and hard work, and be part of a team that enhances the lives of residents and their families.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k)

Paid Time Off

Holiday Pay

Employee Discounts

Qualifications

• 2+ years of experience in office management or bookkeeping.
• Strong organizational and supervisory skills essential.

Responsibilities

• Oversee business office operations and maintain accurate records.
• Manage employee paperwork and coordinate benefits.

Skills

Office Management

Bookkeeping

Accounts Payable

Accounts Receivable

Payroll Management

Communication Skills

Public Relations Skills

Time Management

Education

Associate Degree in Business

Coursework in Accounting

Coursework in Office Management

Tools

Yardi

Job description

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At Spectrum Retirement Communities, we believe in living without limits, aging fearlessly, and sharing great stories. The Spectrum Story is full of compassion, hard work, and fun. If your life includes caring for others and a strong work ethic, we need you!

Job Description

The Business Office Manager oversees the business office, front desk, telephones, community files and records, and provides leadership in the absence of the Executive Director.

Responsibilities

• Maintain accurate records for Accounts Receivable (including collections), payroll, and petty cash. Process items for corporate accounting under the supervision of the Executive Director.
• Maintain current resident business files, leases, community census data, and Medicaid reimbursement if applicable.
• Ensure confidentiality of information regarding the community, employees, and residents.
• Manage employee paperwork and files, coordinate benefits, and track training to ensure proper onboarding and ongoing education.
• Supervise front desk and administrative support staff; cover reception duties as needed; oversee telephone training and quality assurance.
• Serve as Manager on Duty in the absence of the Executive Director.

Qualifications

• At least 2 years of experience in office management, bookkeeping, or similar roles.
• Experience with Accounts Payable, Accounts Receivable, and Payroll required.
• Yardi experience preferred.
• Self-motivated, organized, professional with good communication and public relations skills.
• Administrative management and supervisory skills essential.
• Ability to handle multiple tasks, meet deadlines, and manage time effectively.
• Strong verbal and written communication skills.
• Ability to relate well with residents, families, and staff.
• Associate degree or comparable experience; coursework in Business, Accounting, or Office Management preferred.

Additional Information

Full-time employees are eligible for benefits including medical, dental, vision, life insurance, and voluntary options. All team members can participate in 401(k), paid time off, holiday pay, and discounts.

Spectrum encourages vaccination against COVID-19 but does not require it for employment.

We are an Equal Opportunity Employer and participate in E-Verify.

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#Gilbert

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Healthcare Provider
• Industries: Hospitals and Healthcare