Business Office Manager

Woodland Park Nursing Home; Cromwell Township (PA); On-site; USD 50,000 - 70,000; Full time

Job summary

Woodland Park Nursing Home is seeking a skilled Business Office Manager to oversee billing, accounts payable/receivable, and financial reporting. You will maintain resident trust ledgers, manage reimbursements from government payers, and ensure compliance with regulatory standards.

The role requires strong accounting knowledge, interpersonal communication with department heads, and experience in a healthcare billing environment.

Qualifications

• Bachelor's degree preferred; or equivalent combination of education and experience.
• Minimum 2 years of college with emphasis on accounting and business.
• 3 years of business office experience; healthcare billing experience advantageous.
• Knowledge of Medicare/Medicaid billing and regulatory requirements.

Responsibilities

• Manage, oversee, and complete billing processes in line with policies and standards.
• Oversee records, accounting, billing, AR/AP, and inventory/supply management.
• Direct billing, ensure invoicing accuracy for client services and reimbursements.
• Ensure timely and accurate bill payments and reconcile accounts.
• Monitor reimbursable services and maintain resident trust ledgers.
• Collaborate with department heads to resolve account errors.
• Prepare financial reports for Administrator upon request.
• Track census and obtain daily nursing reports from charge nurse.

Skills

Billing

Accounting

Accounts Payable

Accounts Receivable

Financial Reporting

Inventory Management

Census Tracking

Medicare/Medicaid Billing

Communication

Microsoft Excel

Education

Bachelor's degree preferred

2 years college minimum

Job description

Same day pay available

POSITION PURPOSE: .

The Business Office Manager maintains complete and systematic records of the financial transactions and a variety of other business office duties.

ESSENTIAL FUNCTIONS OF POSITION:

• Responsible for management, oversight, and completion of billing process consistent with company policie, procedures and standards.

• Manages and oversees business office functions in records, accounting, billing, accounts payable, and accounts receivable, inventory and supply management.

• Directs billing functions, including accurate invoicing of all client services. Ensures reimbursement from governmental payers, insurance companies, client's or client representatives in compliance with company standards.

• Ensures all bills are paid in timely and accurate manner.

• Monitors services provided will be reimbursable(monitors tile levels, applied incomes, etc)

• Manages Petty cash/credit cards

• Consults with all department heads to resolve errors in accounts.

• reconciles accounts and provides financial reports to Administrator upon request.

• Tracks Census, census summary report, and obtains 24 hour nursing report from charge nurse.

• Interacts with the general public, visitors, families, and residents

• May act in an administrative capacity if designated by the Administrator.

• Receives and receipts payments in an accurate and timely manner. records the details of financial transactions in appropriate journals and ledgers. Summarizes and Balances entries recording on individual journals and ledgers.

• Receipts, posts, and maintains accurate individual resident trust ledgers to meet Federal and State regulations. Reconciles to bank statements

• Maximizes office productivity through proficient use of appropriate software applications.

• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of personnel and resident financial records.

• Understands and adheres to the guidelines of "Resident Rights"

• Performs additional duties as assigned

EDUCATION / REQUIREMENTS:

Bachelor's Degree preferred; or equivalent combination if education and experience. A minimum of 2 years college required with emphasis on accounting and business. Must have 3 years business office experience. Must have a working knowledge of bookkeeping or accounting principals, preferably in a healthcare setting to include Medicare, Medicaid, and third party Billing.