Business Office Manager

Topaz Fiscal Services; Elkton (KY); On-site; USD 42,000 - 70,000; Full time

Benefits offered by this job

Same day pay available

Job summary

Topaz Fiscal Services seeks a Business Office Manager to maintain complete financial records and oversee billing, accounts payable/receivable, and related office functions. The role ensures accurate invoicing, proper government payer reimbursements, and timely payments while maintaining compliance with Federal and State guidelines.

The position requires a Bachelor’s degree (or equivalent) with 2 years of college in accounting/business and at least 3 years in a healthcare billing environment.

Qualifications

• Bachelor's degree preferred; or equivalent combination with 2 years college and 3 years business office experience in healthcare billing.

Responsibilities

• Oversee billing, records, and business office functions in accordance with policies and standards.
• Direct invoicing of client services and reimbursements from governmental payers, insurers, or client representatives.
• Ensure all bills are paid in a timely and accurate manner and monitor receivable collections.
• Reconcile accounts, prepare financial reports for Administrator, and maintain resident trust ledgers per regulations.
• Coordinate with department heads to resolve accounting errors and improve office productivity with software tools.
• May act in an administrative capacity as designated by the Administrator.

Skills

Billing management

Accounts receivable

Accounts payable

Financial reporting

Reconciliation

Education

Bachelor's degree preferred in accounting or business

Job description

Same day pay available

POSITION PURPOSE: .

The Business Office Manager maintains complete and systematic records of the financial transactions and a variety of other business office duties.

ESSENTIAL FUNCTIONS OF POSITION:

• Responsible for management, oversight, and completion of billing process consistent with company policie, procedures and standards.
• Manages and oversees business office functions in records, accounting, billing, accounts payable, and accounts receivable, inventory and supply management.
• Directs billing functions, including accurate invoicing of all client services. Ensures reimbursement from governmental payers, insurance companies, client's or client representatives in compliance with company standards.
• Ensures all bills are paid in timely and accurate manner.
• Monitors services provided will be reimbursable(monitors tile levels, applied incomes, etc)
• Manages Petty cash/credit cards
• Consults with all department heads to resolve errors in accounts.
• reconciles accounts and provides financial reports to Administrator upon request.
• Tracks Census, census summary report, and obtains 24 hour nursing report from charge nurse.
• Interacts with the general public, visitors, families, and residents
• May act in an administrative capacity if designated by the Administrator.
• Receives and receipts payments in an accurate and timely manner. records the details of financial transactions in appropriate journals and ledgers. Summarizes and Balances entries recording on individual journals and ledgers.
• Receipts, posts, and maintains accurate individual resident trust ledgers to meet Federal and State regulations. Reconciles to bank statements
• Maximizes office productivity through proficient use of appropriate software applications.
• Formulates procedures for systematic retention, protection, retrieval, and transfer, and disposal of personnel and resident financial records.
• Understands and adheres to the guidelines of "Resident Rights"
• Performs additional duties as assigned

EDUCATION / REQUIREMENTS:

Bachelor's Degree preferred; or equivalent combination if education and experience. A minimum of 2 years college required with emphasis on accounting and business. Must have 3 years business office experience. Must have a working knowledge of bookkeeping or accounting principals, preferably in a healthcare setting to include Medicare, Medicaid, and third party Billing.