Business Office Manager

Topaz Fiscal Services LLC; Elkton (KY); On-site; USD 45,000 - 65,000; Full time

Job summary

Topaz Fiscal Services LLC is seeking a Business Office Manager to maintain accurate financial records, manage billing, and supervise office functions in a healthcare setting. The role requires experience with accounts payable/receivable, reporting, and regulatory compliance.

Responsibilities include invoicing, reconciliations, and interacting with department heads to resolve account discrepancies while ensuring timely payments and proper documentation.

Qualifications

• Bachelor's degree in accounting or business preferred.
• Minimum 2 years college required.
• 3+ years of business office experience; healthcare setting experience with Medicare/Medicaid is a plus.
• Working knowledge of bookkeeping or accounting principles.

Responsibilities

• Oversee billing process and ensure accuracy in invoicing and collections.
• Manage accounts payable, accounts receivable, and related ledgers.
• Oversee records, inventory, and supply management in the business office.
• Reconcile accounts and prepare financial reports for Administrator upon request.
• Maintain resident trust ledgers and reconcile to bank statements to meet regulatory requirements.
• Ensure compliance with Federal and State regulations and company policies.

Skills

Billing management

Accounts payable

Accounts receivable

Inventory management

Financial reporting

Petty cash management

Journal entries

Bank reconciliation

Administrative capacity

Customer interaction

Education

Bachelor's degree preferred in accounting or business

Minimum 2 years college required

Job description

POSITION PURPOSE: .

The Business Office Manager maintains complete and systematic records of the financial transactions and a variety of other business office duties.

Same day pay available

ESSENTIAL FUNCTIONS OF POSITION:

• Responsible for management, oversight, and completion of billing process consistent with company policie, procedures and standards.
• Manages and oversees business office functions in records, accounting, billing, accounts payable, and accounts receivable, inventory and supply management.
• Directs billing functions, including accurate invoicing of all client services. Ensures reimbursement from governmental payers, insurance companies, client's or client representatives in compliance with company standards.
• Ensures all bills are paid in timely and accurate manner.
• Monitors services provided will be reimbursable(monitors tile levels, applied incomes, etc)
• Manages Petty cash/credit cards
• Consults with all department heads to resolve errors in accounts.
• reconciles accounts and provides financial reports to Administrator upon request.
• Tracks Census, census summary report, and obtains 24 hour nursing report from charge nurse.
• Interacts with the general public, visitors, families, and residents
• May act in an administrative capacity if designated by the Administrator.
• Receives and receipts payments in an accurate and timely manner. records the details of financial transactions in appropriate journals and ledgers. Summarizes and Balances entries recording on individual journals and ledgers.
• Receipts, posts, and maintains accurate individual resident trust ledgers to meet Federal and State regulations. Reconciles to bank statements
• Maximizes office productivity through proficient use of appropriate software applications.
• Formulates procedures for systematic retention, protection, retrieval, and disposal of personnel and resident financial records.
• Understands at and adheres to the guidelines of "Resident Rights"
• Performs additional duties as assigned

EDUCATION / REQUIREMENTS:

Bachelor's Degree preferred; or equivalent combination if education and experience. A minimum of 2 years college required with emphasis on accounting and business. Must have 3 years business office experience. Must have a working knowledge of bookkeeping or accounting principals, preferably in a healthcare setting to include Medicare, Medicaid, and third party Billing.