Business Office Manager

Heart to Heart Hospice; Carrollton (TX); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive Pay

Medical, Dental & Vision insurance

Paid Time Off

Paid holidays

401k with up to 4% employer matching

Tuition reimbursement

Company car for qualifying individuals

Mileage reimbursement

Job summary

Heart to Heart Hospice seeks a Business Office Manager to oversee all office functions, payroll, and billing, ensuring compliance with regulations and smooth daily operations. The role requires strong organizational and HR experience, with the ability to work independently and multi-task across multiple projects.

The position is based in Texas and offers competitive pay and benefits, including health insurance, PTO, 401k matching, and opportunities for tuition reimbursement.

Qualifications

• Two years general office management and HR experience preferred.
• Ability to handle a wide range of administrative tasks with minimal supervision.
• Strong organization, people, and problem-solving skills; multitask effectively.

Responsibilities

• Manage all office functions including clerical, personnel, medical records, office machines and payroll.
• Assist in billing and financial functions as needed.
• Oversee agency communications via pagers, phones, mail and physician orders.
• Promote compliance with state and federal regulations.
• Maintain timely and accurate documentation of services provided.
• Ensure professional and ethical conduct in business activities.

Skills

Office management

HR experience

Independent worker

Organizational skills

Problem solving

Multitasking

Communication skills

Education

High School graduate

College preferred

Job description

Business Office Manager

What You Must Have

• High School graduate: college preferred
• Two years general office management and human resource experience preferred
• Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision
• Possess good organization, people and problem solving skills and the ability to multi-task many projects and strategies simultaneously
• Must be highly motivated, self-directed, flexible, and able to work well with others
• Current Driver's License, reliable transportation,and provide ongoing valid and current auto liability insurance

Full Time Employee Benefits

• Competitive Pay
• Medical, Dental & Vision insurance
• Paid Time Off
• Paid holidays
• 401k with up to 4% employer matching
• Tuition reimbursement
• Company car for qualifying individuals
• Mileage reimbursement

What You Will Do

• Manage all office functions and processes including clerical, personnel, medical records, office machines and payroll
• Assist in the billing process and financial functions as needed
• Oversee Agency communications including pagers, telephones, mail and tracking of physician orders
• Promote compliance with all state and federal regulations
• Use effective interpersonal relations and communication skills
• Knowledgeable and is current with changes in hospice regulations
• Promote Agency philosophy and mission by presenting a positive image to co-workers and customers
• Ensure documentation of services provided is accurate and timely
• Conduct all business activities in a professional and ethical manner
• Performance of other duties as required
• Ensure overall compliance with local, state and federal laws, Medicare regulations, and established personnel policies and procedures