Business office associate

Coastline Roofing Company Llc; Town of Florida (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Coastline Roofing Company Llc is seeking an Office Assistant to support daily administrative operations. The role emphasizes accuracy, discretion, and attention to detail while handling phone calls and document processing.

The ideal candidate will have proven back-office experience, knowledge of CRM systems, and strong MS Office skills, including fast typing. You will work closely with teams to maintain smooth office functions and timely communications.

Qualifications

• Proven experience as back-office or office assistant
• Knowledge of back-office computer systems (CRM software)
• Working knowledge of office equipment
• Excellent organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in MS Office and typing (50 WPM)

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Answer phones and speak to customers
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties

Skills

Back-office experience

Organizational skills

Time management

Communication skills

Problem-solving

Typing speed

Attention to detail

Discretion

Tools

CRM software

MS Office

Office equipment

Job description

Job Description

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Answer phones and speak to customers
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties

Skills

• Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
• Knowledge of "back-office" computer systems (CRM software)
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office, must be able to type 50WPM or better