Business Office Assistant

Mt. Washington Pediatric Hospital; Virginia Beach (VA); On-site; USD 42,000 - 60,000; Full time

Job summary

St. Matthew's School seeks a Business Office Assistant to serve as the operational hub for finance, HR and administration. This full-time role reports to the Director of Business and the Principal, acting as the main liaison among the business office, parents, staff, and vendors.

Primary duties include AR/AP, tuition tracking, deposits, and event cash management. The position also supports HR using UKG, oversees records and leave approvals, and backs up front-desk coverage, procurement, SIS

Qualifications

• Associate degree in Business Administration or related field; 3+ years of relevant experience considered in lieu of degree.
• Proficiency with Microsoft Excel and Google Drive, including formulas; ability to learn FACTS, UKG, and SIS quickly.
• Strong organizational skills, proactive and self-motivated; excellent interpersonal communication.
• Ability to balance administrative, HR, and accounting responsibilities effectively.

Responsibilities

• Manage accounts receivable and payable; track tuition and financial aid with FACTS.
• Prepare bank deposits and oversee event/cash management.
• Support HR functions by maintaining employee records, timesheets, and leave in UKG.
• Provide front-desk coverage, procurement support, SIS data management, and schoolwide communications.

Skills

Interpersonal communication

Organizational skills

Proactive work style

Attention to detail

Education

Associate Degree in Business Administration

Tools

FACTS

UKG

SIS

Microsoft Excel

Google Drive

Job description

• Job Category Eastern
• Employee Type FT Hourly
• Required Degree 2 Year Degree

Contact information

• Name Louis Lee Goldberg
• Phone [phone]

Description

The Business Office Assistant at St. Matthew's School is a full-time, 12-month position (Approximately 20 hours per week during summer months while school is not in session) reporting to the Director of Business and the Principal, serving as a vital operational hub and the primary liaison between the business office, parents, staff, and vendors. This multifaceted role supports day-to-day operations across finance, human resources, and general administration. Core financial responsibilities include managing accounts receivable and payable, tracking and reconciling tuition and financial aid through FACTS, preparing bank deposits, overseeing special event and fundraising cash management, and assisting with budget tracking and vendor relations. Additionally, the assistant supports HR functions by maintaining employee records, timesheets, and leave approvals within UKG, while providing broader operational backup through substitute front-desk coverage, supply procurement, SIS data management, and schoolwide communications.

Requirements

Candidates should hold an Associate Degree in Business Administration or a related field alongside at least three years of relevant professional experience, though equivalent demonstrated work experience may be considered in lieu of a degree. Proficiency with technology is essential, specifically strong hands‑on experience using Microsoft Excel and Google Drive, including formula creation, as well as the ability to quickly adapt to specialized platforms such as FACTS, UKG, and student information systems. The ideal candidate must be exceptionally organized, proactive, and self‑motivated, demonstrating excellent interpersonal communication skills, sound judgment in enforcing money‑handling policies, and the creative problem‑solving needed to balance diverse administrative, human resources, and accounting priorities.