Business Office Assistant

Peaks Healthcare Consulting; Topeka (KS); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Paid time off

Training and career advancement

Job summary

Peaks Healthcare Consulting seeks a Business Office Assistant to join our team and support the Business Office Manager and accounting colleagues in daily financial tasks. You will help maintain accurate records, ensure CMS compliance, and support the smooth operation of the facility's business office.

The role emphasizes organization, attention to detail, and confidentiality, with opportunities for training and career advancement in a healthcare finance setting.

Qualifications

• High school diploma or equivalent required; associate’s degree in business, accounting, or related field preferred.
• Previous experience in bookkeeping, accounting, or healthcare business office setting preferred.
• Proficiency in Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Maintain accurate records of financial transactions in accordance with established accounting procedures.
• Assist with day-to-day operations of the accounting department.
• Prepare quarterly accounts of resident funds managed by the facility, including calculation of any interest accrued.
• Provide discharged residents with accrued interest and ensure checks are issued within 30 days, as required by CMS guidelines.
• Maintain a well-organized filing system for purchase orders, packing slips, and other financial records.
• Support the Business Office Manager with additional administrative and financial tasks as needed.

Skills

Strong organizational skills

Attention to detail

Confidentiality

Education

High school diploma or equivalent

Associate's degree in business/accounting or related field

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Position Summary

The Business Office Assistant will be responsible for assisting the Business Office Manager and accounting team with daily financial and administrative tasks. This role plays an important part in maintaining accurate records, ensuring compliance with CMS regulations, and supporting the smooth operation of the facility’s business office.

Key Responsibilities

• Maintain accurate records of financial transactions in accordance with established accounting procedures.
• Assist with day-to-day operations of the accounting department.
• Prepare quarterly accounts of resident funds managed by the facility, including calculation of any interest accrued.
• Provide discharged residents with accrued interest and ensure checks are issued within 30 days, as required by CMS guidelines.
• Maintain a well-organized filing system for purchase orders, packing slips, and other financial records.
• Support the Business Office Manager with additional administrative and financial tasks as needed.

Qualifications

• High school diploma or equivalent required; associate’s degree in business, accounting, or related field preferred.
• Previous experience in bookkeeping, accounting, or healthcare business office setting preferred.
• Strong organizational skills and attention to detail.
• Basic knowledge of accounting procedures and CMS regulations a plus.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to maintain confidentiality of financial and resident information.

Benefits

• Competitive pay based on experience.
• Health, dental, and vision insurance.
• Paid time off (PTO) and holiday pay.
• Opportunities for training and career advancement.