Business Office Assistant

The Lodge at Heritage Grove Estates (SNF); Topeka (KS); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Competitive pay Based on experience

Health, dental, and vision insurance

Paid time off (PTO) and holiday pay

Opportunities for training and career.

Job summary

The Lodge at Heritage Grove Estates is seeking a diligent Business Office Assistant to support the accounting team and ensure accurate financial records for a skilled nursing facility in Topeka, KS.

Responsibilities include daily record-keeping, CMS compliance, and preparation of quarterly resident fund accounts, with emphasis on accuracy and timely processing of checks and remittances. MS Office proficiency required.

Qualifications

• High school diploma or equivalent required; associate degree in business, accounting, or related field preferred.
• Experience in bookkeeping, accounting, or healthcare business office setting preferred.
• Strong organizational skills and attention to detail.
• Basic knowledge of accounting procedures and CMS regulations a plus.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to maintain confidentiality of financial and resident information.

Responsibilities

• Maintain accurate records of financial transactions in accordance with established accounting procedures.
• Assist with day-to-day operations of the accounting department.
• Prepare quarterly accounts of resident funds managed by the facility, including calculation of any interest accrued.
• Provide discharged residents with accrued interest and ensure checks are issued within 30 days, as required by CMS guidelines.
• Maintain a well-organized filing system for purchase orders, packing slips, and other financial records.
• Support the Business Office Manager with additional administrative and financial tasks as needed.

Skills

Bookkeeping

Organizational skills

Attention to detail

Microsoft Office

Confidentiality

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Job description

Position Summary

The Business Office Assistant will be responsible for assisting the Business Office Manager and accounting team with daily financial and administrative tasks. This role plays an important part in maintaining accurate records, ensuring compliance with CMS regulations, and supporting the smooth operation of the facility’s business office.

Key Responsibilities

• Maintain accurate records of financial transactions in accordance with established accounting procedures.

• Assist with day-to-day operations of the accounting department.

• Prepare quarterly accounts of resident funds managed by the facility, including calculation of any interest accrued.

• Provide discharged residents with accrued interest and ensure checks are issued within 30 days, as required by CMS guidelines.

• Maintain a well-organized filing system for purchase orders, packing slips, and other financial records.

• Support the Business Office Manager with additional administrative and financial tasks as needed.

Qualifications

• High school diploma or equivalent required; associate’s degree in business, accounting, or related field preferred.

• Previous experience in bookkeeping, accounting, or healthcare business office setting preferred.

• Strong organizational skills and attention to detail.

• Basic knowledge of accounting procedures and CMS regulations a plus.

• Proficiency in Microsoft Office (Excel, Word, Outlook).

• Ability to maintain confidentiality of financial and resident information.

Benefits

• Competitive pay based on experience.

• Health, dental, and vision insurance.

• Paid time off (PTO) and holiday pay.

• Opportunities for training and career advancement.