Business Intake Associate

Chiesa Shahinian & Giantomasi PC; United States; On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Discretionary bonuses

Health insurance

Life, health, accident, and disability

Health savings accounts and flexible?

401(k) plan

Job summary

Chiesa Shahinian & Giantomasi PC is seeking a Conflicts & New Business Intake Coordinator for our Roseland, NJ office. You will conduct conflict checks, review intake requests, and research related entities to identify potential conflicts.

The role requires 2+ years of law firm conflicts or intake experience, strong analytical skills, and proficiency with Intapp. You will ensure conflicts are cleared before work begins and support risk management across the firm.

Qualifications

• 2+ years of law firm conflicts or new business intake experience.
• Strong analytical and research skills.
• Exceptional attention to detail and ability to handle confidential information.

Responsibilities

• Conduct conflict-of-interest searches for all new clients, matters, and lateral hires.
• Review new business intake requests for accuracy and completeness.
• Research parties, affiliates, subsidiaries, and related entities to identify potential conflicts.
• Analyze conflict search results and elevate issues requiring legal or ethics review.
• Open approved client and matter records in the firm's intake and billing systems.
• Maintain and update the conflicts database with client, matter, and party information.
• Process supplemental conflict checks when new parties are added to matters.
• Coordinate conflict waivers, ethical screens, and required approvals.
• Communicate with attorneys and staff regarding conflict clearance status and intake requirements.
• Support risk management and compliance by ensuring all conflicts are cleared before work begins.

Skills

Conflict-of-interest research

Analytical skills

Attention to detail

Intapp

Conflicts intake experience

Tools

Intapp

Job description

Conflicts & New Business Intake Coordinator

Chiesa Shahinian & Giantomasi (“CSG Law”) is seeking a Conflicts & New Business Intake Coordinator for our Roseland, NJ office.

Responsibilities

• Conduct conflict-of-interest searches for all new clients, matters, and lateral hires.
• Review new business intake requests for accuracy and completeness.
• Research parties, affiliates, subsidiaries, and related entities to identify potential conflicts.
• Analyze conflict search results and elevate issues requiring legal or ethics review.
• Open approved client and matter records in the firm's intake and billing systems.
• Maintain and update the conflicts database with client, matter, and party information.
• Process supplemental conflict checks when new parties, experts, lenders, or entities are added to matters.
• Coordinate conflict waivers, ethical screens, and required approvals.
• Communicate with attorneys and staff regarding conflict clearance status and intake requirements.
• Support the firm's risk management and compliance efforts by ensuring all conflicts are cleared before work begins.

Qualifications

Qualified candidates should possess 2+ years of law firm conflicts or new business intake experience, strong analytical and research skills, exceptional attention to detail, proficiency with conflicts management systems such as Intapp, and the ability to manage confidential information in a fast-paced professional environment.

Salary & Benefits

The expected salary range for this position is $60,000 - $70,000 per year. The actual base salary offered may depend upon a variety of factors, including (without limitation) the applicant’s qualifications, relevant experience and other certifications or professional licenses held.

Benefits

• discretionary bonuses
• life, health, accident, and disability insurance
• health savings accounts and flexible spending accounts
• 401(k) plan

Equal Opportunity & Accommodation Statement

CSG Law is committed to a workplace free from harassment or discrimination and provides equal employment opportunities to all employees and applicants for employment. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. We provide reasonable accommodations to qualified individuals with disabilities, or based on sincerely held religious beliefs, in accordance with applicable laws.

About CSG Law

Chiesa Shahinian & Giantomasi PC (“CSG Law”), a full-service law firm with more than 200 attorneys based in New Jersey and New York, is consistently recognized as a Best Place to Work by NJBIZ. The firm welcomes team members who are inspired by the practice of law, have a commitment to excellence, and are dedicated to the clients and communities we serve. At CSG Law, we invest in our team, supporting their growth and professional development.