Business Executive Assistant (Remote, Full Time)

Uptalent.io; California (MO); Hybrid; USD 50,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation

Flexible working hours

Professional development opportunities

Job summary

A U.S.-based real estate development firm is seeking an Executive Assistant to support the CEO. Responsibilities include managing email, scheduling meetings, and organizing files. Ideal candidates should have experience as an executive assistant, strong communication skills, and proficiency in Google Suite. This role offers competitive compensation and flexible working hours.

Qualifications

• Prior experience working as an executive assistant.
• Ability to be the first point of contact for the CEO's inbox.
• Some experience working in any sector of real estate.

Responsibilities

• Manage CEO’s inbox and schedule meetings.
• Weekly budget/schedule reporting for ongoing projects.
• Clean and maintain organization of Google Drive.

Skills

Strong English communication

Proficiency in Google Suite

Experience as an executive assistant

Technical proficiency

Tools

Google Sheets

Hubspot

Asana

Job description

Executive Assistant for U.S.-based Real Estate Development Company

At Uptalent.io, we connect top remote professionals from Latin America with leading companies in the US. We are currently seeking an Executive Assistant to join our private network and support the CEO of a fast-growing company.

In this role, you will be responsible for managing email communications, scheduling appointments, organizing data and files, and providing reports and updates on various projects. This position requires quick communication skills and the initiative to support the CEO across a diverse range of tasks.

The ideal candidate will have the potential to grow into a broader project management and operations role, including conducting basic data analysis, market research, and managing other virtual assistants. If you're ready to take on a dynamic role with the opportunity to scale with a thriving company, we invite you to apply to our exclusive network. The top candidates will be presented to our client for consideration.

Responsibilities

• Weekly Budget/Schedule reporting for ongoing projects.
• Check on marketing campaign metrics, summarize and report these.
• Manage CEO’s inbox and schedule meetings.
• Report on weekly Asana status updates.
• Clean and maintain organization of Google Drive.
• General administrative assistance to the CEO, including scheduling personal appointments, grocery deliveries, etc.

Qualifications

• Prior experience working as an executive assistant.
• Some experience working in any sector of real estate, primarily to understand the lingo.
• Strong English communication, ability to be the first point of contact for the CEO's inbox.
• Proficiency in Google Suite, including Sheets and Docs.
• Ability to learn to navigate new (but simple) software, such as Hubspot and Asana.

Other Preferences

Strong preference for candidates with some level of technical proficiency and experience working in a fast-paced tech environment. We’re looking to scale up our VA team, and want an A + player who can learn, report on, and problem-solve new softwares as the role advances.

Examples of this:

• Going into Excel, cleaning up and migrating data into a Google Sheet. Adding new functionality.
• Setting up an integration in Hubspot.
• Reading, compiling, and reporting on data from market reports.

Benefits

• Competitive compensation based on experience and skills.
• Flexible working hours and remote work environment.
• Access to a network of top-tier clients.
• Professional development and training opportunities.

How to Apply

If you meet the above qualifications and are interested in joining our network of top remote assistants, please submit your application, including your resume and a cover letter detailing your relevant experience and why you would be a great fit for Uptalent.io.