Business Development & Operations Coordinator

Ultimate Staffing Services; Pasadena (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Ultimate Staffing Services is seeking a Business Development & Operations Coordinator in Pasadena, CA. The role combines business development, project coordination, HR support, and office management in a fast-paced construction environment.

Responsibilities include pursuing Public Works opportunities, managing proposals, coordinating schedules, and ensuring compliance and documentation. Travel locally for meetings and project opportunities is expected.

Qualifications

• 2+ years of recent construction industry experience.
• Public Works experience strongly preferred.
• Experience in business development, project coordination, office administration, or operations.
• Knowledge of HR processes and compliance is a plus.

Responsibilities

• Identify and pursue new project opportunities, especially Public Works.
• Build relationships with clients, contractors, agencies, and partners.
• Assist with proposals, bid submissions, and project pursuit activities.
• Oversee daily office operations and administrative activities.
• Coordinate schedules, meetings, and project documentation.
• Support onboarding, employee records, and training coordination.
• Ensure compliance, certifications, and safety documentation.

Skills

Construction experience

Public Works

Communication

Organizational skills

Microsoft Office Suite

Relationship building

Tools

Microsoft Office Suite

Job description

Business Development & Operations Coordinator (JN -082026-429143) Pasadena, California

Salary: USD120000 - USD120000 per year

Job Posting: Business Development & Operations Coordinator

Location: Pasadena, CA
Salary: $90,000 - $120,000 DOE
Industry: Construction / Public Works

Position Summary

A growing construction organization is seeking a Business Development & Operations Coordinator to support business growth, project pursuits, office operations, and administrative functions. This is a highly visible role that combines business development, project coordination, office management, and HR support within a fast-paced construction environment.

Key Responsibilities

Business Development

• Identify and pursue new project opportunities, with a focus on Public Works projects.
• Build and maintain relationships with clients, contractors, agencies, and industry partners.
• Assist with proposal preparation, bid submissions, and project pursuit activities.
• Support growth initiatives across public and private sector construction projects.
• Attend meetings, site visits, and networking events to develop new business opportunities.

Operations & Office Coordination

• Oversee daily office operations and administrative activities.
• Coordinate schedules, meetings, correspondence, and project documentation.
• Maintain organized records and support communication between departments.
• Track deadlines and provide updates to leadership on key initiatives.

Project & HR Support

• Assist with onboarding, employee records, and training coordination.
• Support compliance, certifications, and safety documentation.
• Help maintain organized project and administrative workflows.
• Contribute to process improvements that enhance operational efficiency.

Qualifications

• 2+ years of recent construction industry experience required.
• Public Works experience strongly preferred.
• Experience in business development, project coordination, office administration, or operations.
• Strong organizational and multitasking skills.
• Ability to build relationships and communicate effectively with clients and stakeholders.
• Proficiency in Microsoft Office Suite.
• Knowledge of HR processes and compliance is a plus.
• Ability to travel locally for meetings and project opportunities.

Name:

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