Business Coordinator

Texas Tech University - Health Sciences Center; Odessa (TX); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health Plans

Paid Time Off

Retirement Plans

Wellness Programs

Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center in Odessa, Texas, seeks a Business Coordinator to provide administrative, operational, and financial support for residency and fellowship programs. You will coordinate purchasing, reimbursements, travel arrangements, and ensure compliance with policies and procedures.

You will also assist with onboarding/offboarding, trainee file maintenance, MedHub data management, interview scheduling, and coordination of program activities to ensure a smooth

Qualifications

• Bachelor's degree plus two (2) years related experience.

Responsibilities

• The Business Coordinator provides administrative, operational, and financial support for residency and fellowship programs.
• Responsibilities include coordinating purchasing activities, processing reimbursements, managing travel arrangements and expense documentation for residents and fellows, and ensuring compliance with institutional policies and procedures.
• The position supports the day-to-day operations of graduate medical education programs, including resident onboarding and offboarding, maintenance of trainee files and records, MedHub data management and tracking, interview season planning and scheduling, and coordination of program activities.
• The Business Coordinator works closely with program leadership, faculty, trainees, and institutional departments to ensure efficient program operations, accurate recordkeeping, timely communication, and a positive training experience for residents and fellows.

Job description

Introduction

Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world‑class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.

Position Description

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Major/Essential Functions

• The Business Coordinator provides administrative, operational, and financial support for residency and fellowship programs.
• Responsibilities include coordinating purchasing activities, processing reimbursements, managing travel arrangements and expense documentation for residents and fellows, and ensuring compliance with institutional policies and procedures.
• The position supports the day-to-day operations of graduate medical education programs, including resident onboarding and offboarding, maintenance of trainee files and records, MedHub data management and tracking, interview season planning and scheduling, and coordination of program activities.
• The Business Coordinator works closely with program leadership, faculty, trainees, and institutional departments to ensure efficient program operations, accurate recordkeeping, timely communication, and a positive training experience for residents and fellows.

Occasional Duties

• Any additional duties assigned by supervisor.

Required Qualifications

• Bachelor's degree plus two (2) years related experience.
• OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Required Attachments

Resume / CV

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

15.00

Pay Grade Maximum

20.00

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

Grant Funded?

No

Travel Required

Up to 25%

Shift

Day

Schedule Details

8 AM - 5 PM; M-F

Does this position work in a research laboratory?

No

Air Force Specialty Code

3A1X1, 8A200

Army Military Occupational Specialty Code

15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y

Marine Military Occupational Specialty Code

0111, 3372, 6046

Navy Enlisted Classification Code

AZ, LS, MC, PS, RP, YN

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.