BUSINESS ADMINISTRATOR II CENTRAL LIBRARY

Texas Southern University; Houston (TX); On-site; USD 64,000 - 82,000; Full time

Job summary

Texas Southern University’s Central Library seeks a Business Administrator II to oversee business operations, HR, payroll, and travel document processing, and to coordinate library resource acquisitions under general supervision.

You will supervise staff and student workers, manage budget tracking, contracts, vendor relations, and building maintenance, while ensuring compliance with university policies and safety standards.

Qualifications

• Accounting, data, and administrative management practices and procedures.
• Human resources practices and procedures.
• Microsoft Office Professional or similar application.
• Basic computer knowledge.
• Library organization.

Responsibilities

• Manages and organizes office operations and procedures such as tracking budget expenditures, requisitions and purchase orders, processing contracts, and other business services for the library in accordance with university and college/division, policies and procedures.
• Prepares staff and student workers’ HR and financial documents in compliance with university and division policies and procedures.
• Oversee and schedules duties for staff and/or student workers in time tracking, payroll, and travel documents.
• Communicates the requirements to the vendors and place orders for library’s print and electronic resources.

Skills

Detail oriented

Effective customer service

Multitasking and time management

Organizational and clerical skills

Verbal and written communication

Tools

Microsoft Office

Job description

BUSINESS ADMINISTRATOR II CENTRAL LIBRARY

Title Information

Security Sensitive Position?

Security Sensitive Position? Yes

Hours of Work

Position Information

Official TSU Title BUSINESS ADMINISTRATOR II CENTRAL LIBRARY

Job Description Summary / TWC Summary

Under general supervision manages a variety of administrative and professional functions related to the business operations, functions, and activities of the Central Library. Works with professional library staff to perform and completes library resources acquisition. Overseas and schedules duties for staff and/or student workers in the preparation of HR, payroll, and travel documents; Prepares financial and contract documents in compliance with university and college/division policies and procedures. Overseas building maintenance and improvement.

• Manages and organizes office operations and procedures such as tracking budget expenditures, requisitions and purchase orders, processing contracts, and other business services for the library in accordance with university and college/division, policies, and procedures.
• Prepares staff and student workers’ HR and financial documents in compliance with university and division policies and procedures. Conducts orientation of new employees to provide overview of department operating procedures and processes.
• Oversee and schedules duties for staff and/or student workers in time tracking, payroll, and travel documents.
• Communicates the requirements to the vendors and place orders for library’s print and electronic resources. Manages invoices and payments. Tracks spending and prepares financial reports.
• Receive the orders and check whether the stock received is in proper condition. Returns damaged or torn books to the vendor and asks for replacement.
• Establishes procedures for maintaining records of bid process and equipment inventory. Selects and recommends purchases of appropriate supplies and office equipment.
• Maintains a safe environment with proper lighting, signage, and disability access.
• Maintain emergency plans and evacuation procedures.
• Schedules regular building maintenance and janitorial services.
• Contract professionals for repairs as needed. Ensure that occupants are provided with proper utilities.
• Monitors building maintenance budgets.
• Arrange for building improvements.
• Performs other job-related duties as assigned.

% FTE

1.0

Hiring Range

Hiring Range $64,197.37 - $81,851.64

Education

Required Licensing/Certification

N/A

Knowledge, Skills, and Abilities

Knowledge of:

• Accounting, data, and administrative management practices and procedures.
• Human resources practices and procedures.
• Microsoft Office Professional or similar application.
• Basic computer knowledge.
• Library organization.

Skill in:

• Detail oriented.
• Effective customer service.
• Multitasking and time management.
• Organizational and clerical skills
• Both verbal and written communication.

Ability to:

Use job-related software and systems.

Work Experience

One (1) to three (3) years of related experience.
Ability to maintain the security or integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment or water treatment system.

Working/Environmental Conditions

• Routine office environment.
• Sitting or standing in one location much of the time.
• Some stooping, lifting or carrying objects lightweight may be required.
• Use of video display terminal.

Position End Date (if temporary)

UA EEO Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Open Until Filled (overrides close field)

Open Until Filled (overrides close field) Yes

Special Instructions to Applicants

Special Instructions to Applicants Open to all applicants.