College Coordinator I

Texas Southern University; Houston (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

Texas Southern University is seeking a College Coordinator I to manage academic program documentation, building operations, course schedules, room assignments, and travel coordination within the College of Education.

The role supports staff and students, handles clerical duties, maintains records, and develops departmental materials for meetings, events, and research opportunities.

Qualifications

• Bachelor's degree OR one to three years of experience.
• Valid Texas Driver’s License preferred.
• Experience with Microsoft Office Professional or similar applications desired.

Responsibilities

• Coordinates the daily administrative and business operations of the department.
• Compiles program assessment data and distributes information to faculty, staff, students and others.
• Prepares reports and correspondence to facilitate departmental operations.
• Assists students and faculty with daily program needs and expectations.
• Organizes and coordinates departmental meetings and distributes documentation.

Skills

Tech skills

Social media

Executive presentations

Graphic design

Customer service

Multitasking

Time management

Education

Bachelor's degree

Tools

MS Word

Excel

PowerPoint

Adobe

TimeClock Plus

Kronos

Office 365

Banner

Job description

Please see Special Instructions for more details.

Official TSU Title College Coordinator I

Job Description Summary / TWC Summary

JOB SUMMARY :

Under the general supervision of the Dean, manages academic program documentation, faculty documentation, building management, department course schedule system updates, room assignments, coordinates travel, class schedules, and is responsible for keeping up with keys, records, supports student transitions, and oversees administrative operations within the College of Education. Performs clerical duties, including filing, answering phone calls, responding to emails, and preparing overtime or special event documents. Ensure personnel files are updated regularly. Develops and coordinates activities related to the administrative and business operations of the department.

DISTINGUISHING CHARACTERISTICS :

Easy to learn and adapt to working in a fast-paced working environment. Capable of multi-tasking and proficient in payroll/timekeeping skills. Must be flexible.

• Coordinates the daily administrative and business operations of the department, including monitoring office correspondence and various information pertaining to the department.
• Compiles program assessment and evaluation data at the departmental level and distribute information and materials to various constituencies, including faculty, administrators, staff, students, and other areas as directed.
• Compiles and prepares various reports and correspondence to facilitate departmental operations.
• Assists students and faculty in daily program needs and expectations.
• Organizes/facilitates/coordinates departmental and other meetings for general and special functions as directed. Prepares and distributes documentation to inform all constituencies of meetings, special events, and research opportunities as directed.
• Maintains files and information for students, faculty, and public inquiry. Responds to students, faculty, staff, and other internal/external constituencies.
• Assist with outreach and recruitment with the capability of working in a fast-paced work environment at various department events.
• Develop and implement organized filing systems while maintaining databases.
• Develops and distributes program and departmental materials, including brochures, information flyers, announcements, application packets, class schedules and workload report as directed.
• Familiar with office protocols in general and have specific knowledge of the university’s current operational protocols.
• Performs other job-related duties as assigned.

% FTE

1.0

Hiring Range

Hiring Range $55,038.89 - $70,174.59

Education

Bachelor’s degree OR one (1) to three (3) years of experience.

Required Licensing/Certification

Valid Texas Driver’s License preferred.

Knowledge, Skills, and Abilities

Knowledge of:

• Take the initiative to provide updates and confidential information to Command Staff.
• Policies, procedures, and practices.
• M.S. Word, Excel, PowerPoint, and Adobe, TimeClock Plus, Kronos, Office 365, and Banner.
• Initiative-taker, once trained, capable of functioning with minimal direction or supervision.
• Requires some seasoning and experience beyond the entry level to conduct moderately complex work. Demonstrates general competence and growing knowledge and understanding of the overall function or discipline.
• Microsoft Office Professional or similar applications.

Skill in:

• Technical skills
• Social Media
• Technical skills
• Executive-Level Presentations
• Meticulous.
• Technical skills
• ID Works
• Graphic design
• Effective customer service.
• Problem-solving and decision-making.
• Multitasking and time management.
• Excellent organizational skills
• Follow-up, and multi-tasking skills
• Verbal, written, and interpersonal communication is essential.
• Operating Tiger card office without any supervision.

Ability to:

• Work independently.
• Must have the ability to proactively anticipate the needs of the department.
• Capable of handling confidential reports and information with discretion.
• Effectively and efficiently use office equipment (e.g., printer, copier, desktop, office phone, etc.)

Work Experience

One (1) to three (3) years of experience.

Working/Environmental Conditions

• Routine office environment.
• Limited sitting or standing in various locations for extended periods.
• Occasional stooping, lifting, or carrying lightweight objects may be required.
• Use of a video display terminal.
• Accountability-Demonstrates a commitment to and responsibility for accomplishing individual, team, and business objectives.
• Drive- Consistently achieves challenging goals/objectives and demonstrates an ability to create value and maximize results, often under pressure.
• Planning- proactively identifies business needs, problems, and risks and develops well-founded plans that specify strategies, actions/solutions, risk mitigates and desired results.
• Critical Thinking/ Judgment – Commits to an action after developing alternative solutions based on logical assumptions and information considering resources, risks, and organizational values.
• Adaptability – Exhibits the capacity to successfully change and evolve one’s actions, opinions, and behavior because of changing priorities or environment.
• Communication Skills – Proactively communicates in the appropriate medium with clarity and focuses on the right level to ensure delivery has the appropriate impact.

UA EEO Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

Special Instructions to Applicants

Special Instructions to Applicants Open to all applicants.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree OR one (1) to three (3) years of experience?
  • Bachelor's degree
  • One (1) to three (3) years of experience
  • None of the above
• * Do you have experience using Microsoft Office Professional or similar applications?
  • Yes
  • No