BUSINESS ADMINISTRATOR II CENTRAL LIBRARY

Texas Southern University; Houston (TX); On-site; USD 64,000 - 82,000; Full time

Job summary

Texas Southern University is seeking a Business Administrator II for the Central Library in Houston. Under general supervision, you will manage a variety of administrative and professional functions related to library business operations, including resources acquisition and staff scheduling for HR, payroll, and travel documents.

You will oversee building maintenance, ensure compliance with university policies, and coordinate procurement and invoices.

Qualifications

• One to three years of related experience.
• Ability to maintain the security or integrity of critical infrastructure.

Responsibilities

• Manages and organizes office operations and procedures such as tracking budget expenditures, requisitions and purchase orders, processing contracts, and other business services for the library in accordance with university and college/division policies and procedures.
• Prepares staff and student workers’ HR and financial documents in compliance with university and division policies and procedures. Conducts orientation of new employees to provide overview of department operating procedures and processes.
• Oversee and schedules duties for staff and/or student workers in time tracking, payroll, and travel documents.
• Communicates the requirements to the vendors and place orders for library’s print and electronic resources. Manages invoices and payments. Tracks spending and prepares financial reports.

Skills

Detail oriented

Customer service

Multitasking

Time management

Organizational skills

Verbal and written communication

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Posting Details

Title Information

Security Sensitive Position?

Yes

Hours of Work

8:00 am - 5:00 pm M-F

Position Details

Position Information

Posting Number

TSU203838

Official TSU Title

BUSINESS ADMINISTRATOR II CENTRAL LIBRARY

Grant Title

N/A

Job Description Summary / TWC Summary

Under general supervision manages a variety of administrative andprofessional functions related to the business operations,functions, and activities of the Central Library. Works withprofessional library staff to perform and completes libraryresources acquisition. Overseas and schedules duties for staffand/or student workers in the preparation of HR, payroll, andtravel documents; Prepares financial and contract documents incompliance with university and college/division policies andprocedures. Overseas building maintenance and improvement.

Essential Duties Summary

• Manages and organizes office operations and procedures such astracking budget expenditures, requisitions and purchase orders,processing contracts, and other business services for the libraryin accordance with university and college/division, policies, andprocedures.
• Prepares staff and student workers’ HR and financial documentsin compliance with university and division policies and procedures.Conducts orientation of new employees to provide overview ofdepartment operating procedures and processes.
• Oversee and schedules duties for staff and/or student workersin time tracking, payroll, and travel documents.
• Communicates the requirements to the vendors and place ordersfor library’s print and electronic resources. Manages invoices andpayments. Tracks spending and prepares financial reports.
• Receive the orders and check whether the stock received is inproper condition. Returns damaged or torn books to the vendor andasks for replacement.
• Establishes procedures for maintaining records of bid processand equipment inventory. Selects and recommends purchases ofappropriate supplies and office equipment.
• Maintains a safe environment with proper lighting, signage, anddisability access.
• Maintain emergency plans and evacuation procedures.
• Schedules regular building maintenance and janitorialservices.
• Contract professionals for repairs as needed. Ensure thatoccupants are provided with proper utilities.
• Monitors building maintenance budgets.
• Arrange for building improvements.
• Answers phones, screen visitors, preparing reports, filing,organizing documents, recording meeting minutes.
• Performs other job-related duties as assigned.

% FTE

1.0

Hiring Range

$64,197.37 - $81,851.64

Education

Bachelor’s degree.

Required Licensing/Certification

N/A

Knowledge, Skills, and Abilities

Knowledge of:

• Accounting, data, and administrative management practices andprocedures.
• Human resources practices and procedures.
• Microsoft Office Professional or similar application.
• Basic computer knowledge.
• Library organization.

Skill in:

• Detail oriented.
• Effective customer service.
• Multitasking and time management.
• Organizational and clerical skills
• Both verbal and written communication.

Ability to:

Use job-related software and systems.

Work Experience

One (1) to three (3) years of related experience.

Ability to maintain the security or integrity of criticalinfrastructure, which may include communications systems, computernetworks and systems, cybersecurity systems, electrical grid,hazardous waste treatment or water treatment system.

Working/Environmental Conditions

• Routine office environment.
• Sitting or standing in one location much of the time.
• Some stooping, lifting or carrying objects lightweight may berequired.
• Use of video display terminal.

Open Until Filled (overrides close field)

Yes

UA EEO Statement

It is the policy of Texas Southern University to provide a workenvironment that is free from discrimination for all personsregardless of race, color, religion, sex, age, national origin,individuals with disability, sexual orientation, or protectedveteran status in its programs, activities, admissions oremployment policies. This policy of equal opportunity is strictlyobserved in all University employment-related activities such asadvertising, recruiting, interviewing, testing, employmenttraining, compensation, promotion, termination, and employmentbenefits. This policy expressly prohibits harassment anddiscrimination in employment based on race, color, religion,gender, gender identity, genetic history, national origin,individuals with disability, age, citizenship status, or protectedveteran status. This policy shall be adhered to in accordance withthe provisions of all applicable federal, state and local laws,including, but not limited to, Title VII of the Civil RightsAct.

Manual of Administrative Policies and Procedures