Business Administrator

Trinity Consultants; Sacramento (CA); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Job summary

Verux, Inc. is seeking a Business Administrator to provide day-to-day administrative support across field offices. You will interface with prospective clients, assist with bid requests, and support project bidding as needed.

This full-time, on-site role requires strong computer and communication skills, excellent time management, and a team-oriented work ethic. Benefits include health, retirement, and paid time off.

Qualifications

• Associate degree is required; Bachelor’s degree is preferred.
• Minimum two (2) years of administrative office experience required.

Responsibilities

• Provide day-to-day administrative support for all field offices.
• Assist with client interactions and bid-related tasks as needed.
• Coordinate onboarding for new employees and maintain equipment inventories.
• Arrange travel, meetings, and document distribution; manage email lists.

Skills

Prioritization

Communication

Organization

Professionalism

Customer service

Independent work

Teamwork

Microsoft Office

Physical ability

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Business Administrator provides day-to-day administrative support services for all Verux, Inc. field offices, interfaces with prospective clients ready to initiate projects, responds to specific bid request needs and provides support for general project bidding as needed. Position requires strong computer, communication and organization skills, talent for managing time-sensitive projects, and team-oriented work ethic. This is a full-time, non-exempt, and on-site position with health, retirement and paid time off benefits.

Responsibilities:

Corporate Operations Support

• Monitor corporate phone and voicemail, greet visitors and take deliveries
• Coordinate office meetings and events
• Monitor, order and stock office supplies for all offices
• Support new employee onboarding
• Coordinate employee equipment purchases, assignment and repairs
• Book staff travel for all offices and administer FastTrack account
• Maintain computer, phone and field equipment inventory
• Maintain company forms and directories
• Manage voicemail and email distribution lists

Bidding Support

• Respond to same week and select last minute bid requests outside of standard bidding schedule: prepare bid cover sheet, contact pre-bid review, forward project documents as needed, prepare and send bid or respond to contractor making request as directed
• Interface with prospective clients with proposal questions
• Prepare and send bid request and general bid proposals in accordance with bid schedule as needed

Project Initiation Support

• Respond to clients ready to start projects, determine if a bid has been provided and secure a new bid as needed
• Initiate project setup and provide notice to project management team

Training Support

• Manage training enrollments, certificates and database
• Prepare training materials and meeting supplies

Qualifications:

• Associate degree is required; Bachelor’s degree is preferred
• Minimum two (2) years of administrative office experience required

Skills & Abilities

• Ability to prioritize competing responsibilities
• Excellent verbal and written communication skills
• Highly organized and detail-oriented with strong time management abilities
• Demonstrates professionalism, integrity, and accountability
• Maintains a positive, customer-service attitude
• Ability to work independently with minimal supervision and as part of a team
• Strong computer skills, including proficiency in Microsoft Office applications
• Ability to sit, stand, walk, bend, reach, and lift up to 25 pounds
• Ability to operate office equipment and computer systems for extended periods